Executive Administrative Assistant Needed Immediately
1 month ago
SGS & Co is a brand design and experience agency & a production powerhouse, built for brands to access top multi-discipline talent. We provide our client-partners with a holistic service operating as an extension of their design, marketing, and supply-chain teams. Our approach combines provocative thinking with optimization programs designed to disrupt and drive results. Culture fuels our everyday work with a diverse group of 5300+ across 6 continents with global expertise in strategy, creative, design, content creation, eComm, production and print management.
The Executive Assistant role supporting the CEO and CFO at SGS & Co is one of organization, attention to detail and proactive management of administration and logistics that keep the “C-Suite” office and infrastructure running smoothly. This role works independently while interacting daily with other Executives, Senior leaders, our Board of Directors/Onex and various internal departments as well as with external clients/suppliers. The role entails providing administrative support, extensive calendar management, managing all travel local and international, handling information requests as they arise and independent problem solving.
The Goal of this role is to be able to proactively manage the “C-Suite” office for the CEO, anticipate requirements, effectively manage all requests and using your expertise, balance the priorities and requests that come into this office.
Booking extensive travel – local NA & International
Have visibility/access to Executive team calendars also to manage team meetings
Interaction with other members of the Executive team – handle requests & keep team informed
Complete expense reports & reconciliations required, within company policy & guidelines
Editing and development of Microsoft Office documents (excel, power point etc.) Administrative duties including taking on special projects as requested
Doing this with enthusiasm, positive attitude and developing a trusted relationship with the Executive team and BOD. A. role managing “C” level executives
Completion of a post-secondary Business or Administration program an asset
Complex knowledge & experience booking travel, particularly international
Demonstrate experience in project management
Proficient MS Office Suite skills
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