Senior Executive Assistant

5 days ago

North York ON, Canada TDS Personnel Full time

Our client located in North York requires an Executive Assistant to join their team, supporting the CEO. The Senior Executive Assistant to the CEO is responsible for providing high-level administrative support to the Chief Executive Officer (CEO) of the company. The ideal candidate must be a self-starter, have excellent organizational skills, and be able to prioritize tasks effectively to ensure the CEO's schedule is managed efficiently. The Senior Executive Assistant must be able to work in a fast-paced environment and be comfortable working under pressure, while always maintaining a professional demeanor. The Senior Executive Assistant must be proactive, able to anticipate the CEO's needs, and demonstrate an elevated level of discretion and confidentiality.

Responsibilities:

  • Handling the CEO’s calendar, scheduling appointments, managing email exchanges, phone conversations, and arranging travel
  • Organizing leadership team meetings, board meetings, and client engagements
  • Supporting project management and company operations, providing the CEO with regular updates on project progress, recognizing potential issues, and offering resolutions
  • Taking comprehensive notes and maintaining minutes of meetings, as well as managing a digital filing system
  • Conducting research to inform decision-making processes
  • Drafting, editing, and reviewing correspondence, presentations, and legal documents
  • Supervising both internal and external corporate communications and orchestrating company-wide events
  • Treating confidential information with utmost discretion
  • Administering travel logistics, expense management, and office staff supervision
  • Completing personal errands and assisting with family office management as required

Role requirements:

  • A Bachelor's degree or comparable experience in a related field
  • At least 5 years of experience in an executive assistant role, ideally in a high-level position
  • Prior experience in privately owned companies or family office management would be advantageous
  • Outstanding organizational, project management, and multitasking abilities
  • Excellent interpersonal skills and communication proficiency, both in written and verbal form
  • Proficiency in Microsoft Office Suite and other relevant software applications
  • The flexibility to accommodate work during non-standard business hours as required

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

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