Project Management Coordinator
1 month ago
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Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.
Planning, Urban Design and Sustainability (PDS) develops Council’s direction into community plans, policies and programs and then ensures conformance to those plans through the issuance of rezoning and development permits. Under the Vancouver Charter, the Director of Planning has broad authority for city wide planning and the approval of development applications. PDS staff liaise with Metro Vancouver staff on regional planning and sustainability matters.
The Senior Project Manager, Strategic Projects is responsible for leading projects aimed at implementing and operationalizing critical strategic projects relevant to: Housing Policy, Permitting Improvement Program, Vancouver Charter Changes, Reconciliation and Equity, Vancouver Plan, Permit Fees Deficit Mitigation initiative and other priories as identified. The Senior Project Manager plays an integral role in projects focused on revenue generation (permit fees review), business transformation, housing legislation compliance and PDS’s 4 Year Work Plan implementation.
The Senior Project Manager manages a portfolio of projects that often involve significant financial interests, risks to manage, cross-departmental project teams and a range of stakeholders. The role manages projects from initiation through to project sustainment, including developing key performance indicators and service metrics, reporting on project performance, and delivering high-quality results within budget and on time.
Senior Project Manager, duties will vary from project to project, but will most often include:
Lead the development and reporting of operations excellence, regulatory compliance and Council driven Work Plan strategic projects.
Working closely with PDS subject matter experts & management and multiple City of Vancouver Departments including Finance, DBL, Engineering, ACCS, Legal Services, REFM, and others as needed.
Responsible for project initiation including developing project charters and project plans, assembling project teams and communicating project purpose, objectives and desired outcomes.
Responsible for project execution following approved project plans – ensuring project team meets timelines, scope, budget, risk mitigation and quality/performance standards, including:
Organizing and leading meetings with project teams, stakeholders and consultants, and managing actions arising from these meetings.
Maintaining appropriate project documentation over the life of a project, e.g., risk register, issues log, decision/action logs, etc.
Identifying and proactively managing project issues, risks and costs.
Regularly reporting on progress against project plan and on specific deliverables to senior leadership
Ensuring proper project closeout at completion, including post-project evaluation, recommended changes for future similar projects, and appropriate documentation.
Represent the PDS’s interests in meetings, and on City committees and projects as required.
Provide leadership and guidance to a direct report (business analyst/admin assistant) including assigning responsibilities, evaluating performance, coaching, mentoring and training and development.
Manage cross-departmental project teams, ensuring all involved are aware of their respective responsibilities and are delivering high-quality work according to established schedules and budgets, facilitating conversations to make sure all involved in a given project, deliverable or decision are appropriately aligned.
Manage external consultants to support projects. This includes leading the selection and engagement of consultants, working closely with that consultant to ensure work is on time, on budget and sufficiently high-quality, and making recommendations to extend or terminate a contract.
Advise on business strategy, such as developing business/project plans, options analysis, strategy recommendations, policy development, business model and/or service delivery design.
Lead business process-improvement projects, including developing performance management frameworks, business metrics, productivity tools and reports to communicate objectives and outcomes to leadership.
A minimum of a Bachelors' degree in Business, Planning, Accounting or other relevant discipline. Experience managing complex multi-stakeholder teams.
Eight years proven and progressive experience in business advisory and/or project management preferred, involving complex and multi-faceted teams, operations and/or service delivery projects.
Formal training in Project Management methodologies preferably consistent with those provided by PMI (Project Management Institute) or Scrum Project Management principles.
Project Management Professional (PMP) certification/Scrum Master certification is preferred but not required.
Experience working directly with and/or reporting to senior management in a large organization and/or within a business-consulting firm.
Lean/Six Sigma Black Belt, Agile or Chartered Professional Accountant designation is preferred.
An analytical thinker who can systematically frame and analyse an issue, opportunity or policy problem, and arrive at a solution supported by a balance of facts and good judgment.
Ability to present analyses and solutions in clear and compelling terms, via superior written communication, verbal communication and presentation skills.
Strong leadership qualities, with the ability to align and unify a diverse set of individuals to a singular objective, to motivate peers and superiors using indirect influencing skills, and to help reconcile diverging perspectives and resolve interpersonal difficulties among peers.
Excellent organisational skills, with the ability to concurrently manage multiple tasks and competing priorities in a fast-paced, dynamic environment.
Ability to consistently and effectively manage their own significant to-do list, and as well, help others with theirs.
Considerable knowledge of project management methodologies, processes, standards and policies, with a high level of competency in office productivity tools and technology.
Skills in developing and maintaining strong working relationships with technical, professional and operational staff, as well as with senior management.
Knowledge of the City of Vancouver and the PDS is an asset.
Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.
Business Unit/Department: Planning, Urban Design & Sustainability (1275)
Employment Type: Temporary Full Time
At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all gendersand persons with disabilities are encouraged to apply.Learn more aboutour commitment to diversity and inclusion .
Project Manager, Six Sigma Black Belt, Lean Six Sigma, Six Sigma, Business Process, Technology, Management
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