INT Project Coordinator with documentation skills to support the delivery assurance management

1 month ago


Edmonton AB, Canada S.i. Systems Full time

Our client is seeking an IT Project Coordinator with documentation skills to support the delivery assurance management team and project managers within the program portfolio.

Overview:

The client's Technology and Global Security team is seeking a dedicated Project Coordinator to join the Technology Lifecycle Management Programs. As a Project Coordinator, you will play a pivotal role in supporting various projects within our program portfolio.

Reporting Structure:

The Project Coordinator will report directly to the Senior Delivery Assurance Manager.

Responsibilities:
  1. Provide support to the Delivery Assurance Management team and Project Managers (PMs) within the program portfolio.
  2. Manage small, non-complex projects.
  3. Maintain and manage program portfolio SharePoint and Teams sites.
  4. Create and deliver program communications and reminders.
  5. Assist in the development of program-specific templates as required.
  6. Liaise with the IT Governance Gating Body to ensure PMs have access to the latest IT governance templates.
  7. Provide training to new PMs on program-specific processes.
  8. Develop and distribute process documentation specific to the program in collaboration with the Delivery Assurance Management team.
  9. Assist in the development of materials required for the bi-weekly portfolio review meeting.
  10. Facilitate meetings, document proceedings, and distribute minutes to all stakeholders.
  11. Manage and maintain the program team calendar.
  12. Engage the services of our Managed Service Provider following established processes.
  13. Support and build business case documentation.
  14. Complete other duties as required by the Delivery Assurance Management team.
Must-Haves:

3-5 years as a project coordinator
Microsoft applications including Word, Excel, PowerPoint, and Outlook
SharePoint and Teams administration
Project management tools and MS Projects

Nice-to-Haves:

Bachelor's degree or equivalent post-secondary education
CAPM certification

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