Office Administrative Assistant
4 weeks ago
The Mullings Group is seeking an Office Administrative Assistant on behalf of a privately held organization with a diverse portfolio of business interests and a strong commitment to operational excellence. The company fosters a culture grounded in integrity, collaboration, and excellence in customer experience. This role is based on-site in Victoria, BC; hybrid and remote work arrangements are not available at this time. The Role We are seeking a proactive and highly organized Office Administrative Assistant to support a dynamic team in a fast-paced, confidential environment. This role requires exceptional multitasking skills, discretion, and strong administrative expertise. Responsibilities: Office Administration: Order and manage office supplies and snacks/beverages, coordinate office events, and ensure a well-maintained workspace. Ensure that meeting rooms and kitchen spaces are tidy and maintained. Front Desk & Vendor Management: Handle calls, greet visitors, manage mail and couriers, and liaise with building management for office maintenance. Executive Support: When requested, coordinate calendars, schedule meetings, process expenses, and provide high-level administrative support for senior management, in collaboration with the office admin team. Internal Communications: Assist with creating and distributing reports, memos, and other key documents with confidentiality and accuracy. Meeting & Event Coordination: Organize, set-up and take-down for meetings, including logistics, catering, and technology. Ensure meeting spaces are well stocked and set up appropriately. Provide hospitality when senior leaders and guests are in the office, including setting-up lunch or arranging restaurant bookings. Personnel Support: Assist with coordination related to recruitment and onboarding, employee asset management, health and safety compliance for our downtown office, and other confidential tasks. Other Administrative Tasks: Manage parking allocations, process invoices for vendors, and support other operational needs. Set up and take down seasonal decorations in the office. Skills & Qualifications: Minimum three years' experience in an administrative or executive support role. High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with SharePoint is an asset. Excellent written and verbal communication skills. Exceptional organizational and time management abilities with keen attention to detail. Discreet and professional in handling sensitive information. Knowledge of HR processes, including onboarding and health and safety regulations is an asset. Adaptable, self-motivated, and capable of managing multiple priorities in a fast-paced environment. Proven service-oriented mindset and focus on hospitality. Flexibility to support executives and team members outside standard business hours as needed. Additional Information: This is a full-time in office role (40 hours per week, 8:30 AM – 5:00 PM), with some flexibility based on business needs. The ideal candidate thrives in a collaborative setting, brings a solutions-oriented mindset, and takes the initiative to enhance team efficiency.
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Office Administrative Assistant
4 weeks ago
Victoria, BC, Canada The Mullings Group Full timeThe Mullings Group is seeking an Office Administrative Assistant on behalf of a privately held organization with a diverse portfolio of business interests and a strong commitment to operational excellence. The company fosters a culture grounded in integrity, collaboration, and excellence in customer experience. This role is based on-site in Victoria, BC;...
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Office Administrative Assistant
4 weeks ago
Victoria, BC, Canada The Mullings Group Full timeThe Mullings Group is seeking an Office Administrative Assistant on behalf of a privately held organization with a diverse portfolio of business interests and a strong commitment to operational excellence. The company fosters a culture grounded in integrity, collaboration, and excellence in customer experience. This role is based on-site in Victoria, BC;...
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Office Administrative Assistant
4 weeks ago
Victoria, Canada The Mullings Group Full timeThe Mullings Group is seeking an Office Administrative Assistant on behalf of a privately held organization with a diverse portfolio of business interests and a strong commitment to operational excellence. The company fosters a culture grounded in integrity, collaboration, and excellence in customer experience. This role is based on-site in Victoria, BC;...
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Office Administrative Assistant
4 weeks ago
Victoria, Canada The Mullings Group Full timeThe Mullings Group is seeking an Office Administrative Assistant on behalf of a privately held organization with a diverse portfolio of business interests and a strong commitment to operational excellence. The company fosters a culture grounded in integrity, collaboration, and excellence in customer experience. This role is based on-site in Victoria, BC;...
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Office Administrative Assistant
4 weeks ago
Victoria, Canada The Mullings Group Full timeThe Mullings Group is seeking an Office Administrative Assistant on behalf of a privately held organization with a diverse portfolio of business interests and a strong commitment to operational excellence. The company fosters a culture grounded in integrity, collaboration, and excellence in customer experience. This role is based on-site in Victoria, BC;...
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Executive Administrative Assistant
2 weeks ago
Victoria, Canada Office of the Auditor General of BC Full time**Executive Administrative Assistant** **Classification**:Executive Administrative Assistant **Salary Range**: $54,109.21 to $61,262.89 annually **Job Type**:Regular Full-time **Location**:Victoria, B.C. **An eligibility list may be established for future vacancies.** **Do you want to be part of a challenging and rewarding work community?** The Office...
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Office Administrator
2 weeks ago
Coquitlam, BC VK T, Canada Budget Auto Centres Corporate Office Full timeOur reputable Company is seeking a dynamic & organized Office Administrator to join our team The position is 12:00 – 5:00 Monday through Friday (Includes a 30-minute paid break). We are seeking someone who can handle a variety of administrative support tasks, including answering phones, receiving visitors, preparing couriers, sorting/distributing mail,...
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Office Administrative Assistant
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Victoria, Canada Sanpra Real Estate Inc. Full time**Are you ready to make a difference in Property Management?** **Sanpra Real Estate Inc.** is seeking a proactive and detail-oriented **Administrative Assistant**to join our collaborative and innovative team. As a locally owned and operated property management company, we are rooted in transparency, equity, and a commitment to elevating industry standards....
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Administrative Assistant/Office
3 weeks ago
Kelowna, BC, Canada BC General Employees' Union (BCGEU) Full timeAdministrative Assistant (L5) – Kelowna Area Office Reporting to the Director, the Administrative Assistant will provide comprehensive administrative support for staff representatives in the Kelowna Area Office, performing a variety of tasks including document processing, financial tracking, and coordination of office activities. The role requires a high...
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Victoria, Canada Island Health Full time**Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...
