18 Month Executive Assistant Contract

3 weeks ago

Vancouver BC, Canada Fuze HR Solutions Full time

18 month Executive Assistant contract

We are a dynamic and fast-growing company based in Vancouver, Canada, committed to innovation and excellence in our industry. Our team is dedicated to driving success and fostering a collaborative and inclusive work environment. We are currently seeking a highly skilled and Executive Assistant to support of COO over an 18 month maternity leave contract.

What we offer:

  • Competitive salary and benefits package.
  • A supportive and inclusive work environment.
  • A flexible hybrid work schedule

Job Overview:

The Executive Assistant will provide high-level administrative support to the COO, ensuring the efficient operation of the executive office. The ideal candidate will have a minimum of 3 years of experience in a similar role, exceptional organizational and communication skills, and the ability to handle sensitive and confidential information with discretion.

Key Responsibilities:

  • Manage and maintain the COO's schedules, including appointments, meetings, and travel arrangements.
  • Handle confidential and sensitive information with the utmost discretion and professionalism.
  • Draft, review, and edit correspondence, emails, and other documents as required.
  • Assist in the preparation of meeting agendas, take minutes, and follow up on action items.
  • Manage and prioritize incoming communications, ensuring timely responses and resolutions.
  • Organize and coordinate special events, conferences, and off-site meetings.
  • Prepare and process expense reports for the COO, VP People and Culture and VP Intellectual Property & Legal Affairs.
  • Perform other administrative duties as required to support the executive office.

Qualifications:

  • Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives.
  • Exceptional organizational and time management skills with the ability to prioritize and multitask effectively.
  • Strong written and verbal communication skills.
  • High level of professionalism and the ability to handle confidential information with discretion.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience in Concur is a strong asset
  • Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

For immediate consideration, please submit your resume to awest@fuzehr.com with the job reference number "36527" in the subject line.

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