Event Planning Coordinator

3 weeks ago

Canada OpsGuru, a Carbon60 Company Full time

Position OpsGuru is a global engineering and consulting group. Our mission is to enable our customers on the different stages of their cloud adoption journey, including establishing foundation on public clouds, setting up security guardrails, building and optimizing data processing and analytics workloads using cloud-native technologies. Our team is formed by network, data, security, DevOps specialists and application developers. OpsGuru empowers customers with technology to solve their business problems and provide the tools to assure success in their digital transformation.

OpsGuru's value to our customers centers around our ability to provide deep technical guidance and implementations based on their business needs. We achieve this by assigning small, virtual teams of highly skilled individuals to each client. Our unique culture offers a remote-first team globally. We are ready to expand our presence and take on the world, but we could use some marketing expertise to get there.

As a result of recent growth, we are seeking an Event Manager. The Event Manager is responsible for planning and executing company events in alignment with OpsGuru’s business objectives. We strive to be the most strategic and inventive event marketing team in the industry. If executed well, our events will transform how prospects and clients perceive our brand, and drive pipeline.

Plan and execute external in-person and digital event strategy that positions OpsGuru as the market leader that drive engagement and opportunities for sales across North America.
Research and source venues that deliver a ‘wow’ for customers and are on-brand
Negotiate contracts with outside caterers, suppliers and venues.
Plan and execute the logistics of our in-person events, such as invitations, registrations, check-ins, catering, entertainment, etc.
Webinar coordination, including driving event registration, planning meetings, rehearsals, prep sessions, creation of run sheets, liaison with webcast providers, and technical and live webcast support.
Work cross-functionally in collaboration with our sales, customer success and product teams and other stakeholders to develop memorable, unique client events and experiences (in-person and virtual)
Assist with pre-event briefings and post-event debriefs with sales and other internal teams.
Collaborating with all internal departments to ensure that digital marketing material/content copy is submitted, produced, proofed and delivered according to set schedule
Coordinate all required printing, signage, etc., as needed for each event
Track data on overall event objectives and impact (ROI), attendance/traffic, qualified leads and post-event conversion from the sales team
Knowledge of technology platforms and event tools and the ability to learn new software (e.g. Zoom, Google Video, Budget Management tools, etc.)
Up to date on industry trends with an eye for implementing new ideas/experiences and improving the event management process.
Willingness to provide onsite event management and support, including up to 20% travel annually. The team meets weekly in Downtown Toronto.

4+ years’ proven experience in event planning and coordination, with strong organizational skills
~ University degree, preferably in Business or Marketing and Communications (an Event or Project Management Certificate is an asset)
~ Detail-oriented and the ability to manage multiple projects at once
~ Knowledge of event planning software and tools
~ Knowledge of technology platforms and tools for virtual events and the ability to learn new software for web conferencing (e.g. Zoom, Google Video, Swoogo, etc.)
~ Bachelor's or postgraduate degree in hospitality management, event planning, or a related field (preferred but not required)


As an employer, OpsGuru, a Carbon60 Company, recognizes the importance of balancing our careers with other aspects of our lives, and our culture reflects this ethos - from flexible work hours to health and wellness incentives and having fun along the way. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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