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Events Coordinator

4 months ago

canada OpsGuru, a Carbon60 Company Full time

Position

OpsGuru is a global engineering and consulting group. Our mission is to enable our customers on the different stages of their cloud adoption journey, including establishing foundation on public clouds, setting up security guardrails, building and optimizing data processing and analytics workloads using cloud-native technologies. Our team is formed by network, data, security, DevOps specialists and application developers. OpsGuru empowers customers with technology to solve their business problems and provide the tools to assure success in their digital transformation.


OpsGuru's value to our customers centers around our ability to provide deep technical guidance and implementations based on their business needs. We achieve this by assigning small, virtual teams of highly skilled individuals to each client. Our unique culture offers a remote-first team globally. We are ready to expand our presence and take on the world, but we could use some marketing expertise to get there.


As a result of recent growth, we are seeking an Events Coordinator. The Events Coordinator is responsible for planning and executing company events in alignment with OpsGuru’s business objectives. We strive to be the most strategic and inventive event marketing team in the industry. If executed well, our events will transform how prospects and clients perceive our brand, and drive pipeline.


Role and Responsibilities

  • Assist with the planning and execution of both our external in-person and digital event strategy, positioning OpsGuru as a market leader, to drive engagement and opportunities for sales across North America
  • Plan and execute the logistics of our in-person events, such as invitations, registrations, check-ins, catering, entertainment, etc.
  • Work cross-functionally in collaboration with our sales, alliance, customer success and product teams and/or other stakeholders to develop memorable, unique client events and experiences (in-person and virtual)
  • Sourcing, negotiating, coordinating and maintaining strong relationships with suppliers and venues.
  • Negotiate contracts with outside caterers, suppliers and venues.
  • Research and source venues that are on-brand and deliver a ‘wow’ factor for customers
  • Webinar coordination including driving event registration, planning meetings, rehearsals, prep sessions, creation of run sheets, liaison with webcast providers, technical and live webcast support
  • Assist with pre-event briefings and post-event debriefs with sales and other internal teams
  • Coordinate touchpoints with all stakeholders involved, including both large and intimate groups of people from all levels of the organization
  • Collaborate with internal departments to ensure that digital marketing material/content copy is submitted, produced, proofed and delivered according to set schedule
  • Coordinate all required printing, signage, etc. as required for each event
  • Coordinate onsite staff to ensure smooth logistical execution
  • Track data on overall event objectives and impact (ROI), attendance/traffic, qualified leads and post-event conversion from the sales team
  • Arrange for proper employee participation and staffing at events
  • Keep up to date on industry trends with an eye for implementing new ideas/experiences and improving the event management process


Skills and Qualifications

  • 3+ years’ proven experience in event planning and coordination, with strong organizational skills
  • Strong leadership, communication, logic, innovation, and collaboration skills
  • Excellent communication and interpersonal skills, with the ability to work effectively with clients, vendors, and various internal teams
  • Detail-oriented and the ability to manage multiple projects at once
  • Ability to work under pressure and meet tight deadlines
  • Knowledge of event planning software and tools
  • Knowledge of technology platforms and tools for virtual events and/or the ability to learn new software for web conferencing (e.g. Zoom, Google Video, Swoogo, etc.)
  • Bachelor's or postgraduate degree in hospitality management, event planning, or a related field (preferred but not required)


As an employer, OpsGuru, a Carbon60 Company, recognizes the importance of balancing our careers with other aspects of our lives, and our culture reflects this ethos - from flexible work hours to health and wellness incentives and having fun along the way. We look for people who thrive in an environment of accountability and at times ambiguity as we adapt and grow our business.


OpsGuru is an equal-opportunity employer. We welcome and encourage applications from people with all levels of ability. Accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all applicants for their interest in this exciting opportunity. Only candidates that meet the qualifications will be contacted for an interview.