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Executive Assistant to the CEO

2 months ago

Kingston ON, Canada EZ STAK Full time

PURPOSE :

The Executive Assistant to the CEO is a key support role that requires a combination of administrative excellence and human resources expertise. This individual will be responsible for providing high-level administrative support to the CEO, with additional responsibilities in managing HR-related tasks.

Key Responsibilities :

  • Calendar & Travel Management: Oversee the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
  • Executive Support: Serve as the first point of contact for the CEO, handling correspondence, phone calls, and ensuring smooth communication.
  • Document Preparation: Prepare reports, presentations, maintain files, and manage data efficiently.
  • Recruitment Support: Assist in the recruitment process by scheduling interviews and coordinating with candidates.
  • HR Functions: Support HR activities such as onboarding, training, and performance management alongside the HR department.
  • Confidentiality: Maintain strict confidentiality of sensitive company and employee information.
  • Policy Implementation: Coordinate with HR to implement company policies and procedures.
  • Communication Facilitation: Facilitate communication between the CEO and employees, fostering a positive and productive work environment.

KEY COMPETENCIES:

  • Administrative & HR Expertise: Skilled in calendar management, preparing documents, handling recruitment, onboarding, and ensuring HR compliance.
  • Communication & Interpersonal Skills: Effective in both written and verbal communication, with strong relationship building skills and discretion in handling sensitive information.
  • Problem-Solving & Adaptability: Quick to anticipate needs, solve problems, and make informed decisions under pressure.
  • Technological Proficiency & Confidentiality: Skilled in HR software, data management, and committed to maintaining confidentiality and ethical standards.

EZ STAK CORE VALUES

  • Integrity - We always do what's right.
  • Respect - People and property matter.
  • Teamwork - We pull together to win
  • Optimism - We persevere with enthusiasm
  • Curiosity - We are hungry to learn, improve and succeed.