HR Administrative Assistant

2 weeks ago

Victoria BC, Canada Songhees First Nation Full time

Are you an Administrative Assistant with experience or interest in Human Resources looking to put your skills and experience to work in an organization really making a difference in the lives of its members? We’re looking for a proactive, detail-oriented administrator who can assist the HR Manager with all the administrative aspects of HR for the Songhees Nation. The successful candidate can balance working independently and with others, loves to improve systems and processes ensures things in the HR department are running smoothly and efficiently. You will demonstrate professionalism in a human resource environment and have highly developed communication skills, working with everyone from team members to Chief and Counsel.

The Songhees Nation delivers holistic services to its members, including education, health, child and family support, counselling, housing and cultural connections. You’ll be part of a committed team doing work that will provide a high sense of fulfillment and job satisfaction, as you make an impact by ensuring the team is sufficiently supported. If you’d like to join an incredible team doing meaningful work in an Indigenous community, we want to hear from you.

Some of the tasks you’ll be doing:

  • Acts as primary support to the HR Manager
  • Manages HR administrative documents and processes, including legal documents, personnel files, compliance documents, and benefits administration
  • Assists with researching compliance requirements and HR best practices
  • Assists with writing and keeping job descriptions up-to-date
  • Assists with full-cycle recruitment, from job postings to scheduling interviews
  • Supports department managers by organizing and monitoring onboarding activities
  • Provides new employees with a tour of the Centre and introduce to staff
  • Coordinates exit interviews
  • Supports staff with HR inquiries

Qualities and Qualifications:

  • A minimum of 3 years administrative experience
  • Preference may be given to candidates with experience in Human Resources, or education/training in Office Administration or Human Resources
  • Experience working in an Indigenous organization would be considered an asset
  • Understand impacts of, and able to maintain confidentiality
  • Self-starter, able to work effectively without supervision
  • Friendly and approachable; willingness to pitch in and help where needed

This is a term position for 12 months with the possibility to renew.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $23.00-$25.00 per hour

Expected hours: 40 per week

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Victoria, BC V9A 2P6: reliably commute or plan to relocate before starting work (required)

Experience:

  • Administrative: 3 years (preferred)

Work Location: In person

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