Project Administrative Associate

Found in: Jooble CA O C2 - 1 week ago

Alberta, Canada NES Fircroft Full time

Job Title: Project Administrative Associate

Location: Redwater, AB

Schedule : M-F (40 hrs/week)

Job Type: Hybrid

Contract length: 6-9 months (possibility for extension)

Anticipated Start date: April or July, 2024.

About the Role:

  • Provide administrative support for project operations with a focus on procurement and document control.
  • Maintain accurate records of procurement activities including purchase orders, invoices, and vendor contracts.
  • Create and maintain organized filing systems for project documentation, ensuring easy retrieval and access.
  • Assist in the creation and distribution of project-related documents such as reports, presentations, and correspondence.
  • Monitor and track project expenses related to procurement activities, ensuring adherence to budgetary constraints.
  • Collaborate with project team members to ensure compliance with document control procedures and quality standards.
  • Provide administrative support for meetings, including scheduling, preparing agendas, and taking minutes.
  • Assist in the development and implementation of process improvements to enhance efficiency in procurement and document control processes.
  • Review contractors submitted progress payments.
  • Assist in coordination of site service groups.
  • Assist in planning and logistics for safety celebrations and other project related lunches or activities.
Skills / Qualifications
  • Bachelor’s degree in business administration, Management, or a related field would be an asset.
  • 5+ years of experience in administrative roles with a focus on procurement and document control.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with document management software.
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
  • Attention to detail and a high level of accuracy in managing documentation and procurement records.
  • Knowledge of procurement processes, including sourcing, vendor management, and contract negotiation would be an asset.
  • Familiarity with document control procedures, including version control, archiving, and record retention would be an asset.
  • Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
  • Flexibility and adaptability to meet changing project requirements and deadlines.
  • Strong analytical skills with the ability to interpret data and generate reports as needed.
Apply here or send your resume to mengmeun.young@nesfircroft.com

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients. #J-18808-Ljbffr

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