Scheduling Coordinator

3 weeks ago

Dartmouth NS, Canada Northern Employment Solutions Inc Full time

Schedule Coordinator – Dartmouth Nova Scotia

In this role you will get to:

As part of the Service Operations, you will be assisting with the service delivery in your assigned territory. You will be responsible for the service requests flow through our management system and scheduling and dispatching service technicians to ensure the timely repairs and upgrades of customers’ equipment.

Principal Responsibilities :

  • Be engaged and aware of your territory’s overall Service Operations and customer needs.
  • Close communication and interaction with the Service Manager and Coordinators.
  • Generate new service requests in the system when necessary. Attach all pertinent documentation.
  • Manage the schedule of service work for assigned customers and field operatives.
  • Maintain the Planning Board in Siebel to ensure all internal stakeholders can view an updated schedule. Proactively communicate with field operatives and local management when needed.
  • Track and receive materials required.
  • Communicate with customers and internal stakeholders throughout projects.
  • Open service requests and schedule field operatives to respond to emergency breakdowns.
  • Review invoicing details of completed work before moving forward with the invoicing process.
  • Review completed actions in the service request for completion and accuracy.
  • Monitor work packages and trackers within the system to ensure the service request are progressing. Communicate with the Service Manager all concerns.
  • Create appropriate charge lines for services provided to the customer. Ensure charge lines match customer purchase orders when necessary.
  • Forward leads by the Field Operatives to designated resources for estimation and quotation
  • Perform invoicing preparation daily to meet company standards.
  • Continuously maintain the Work-in-Progress Report (WIP) ensuring it reflects the current status of active service work.
  • Ensure any hourly time issues are addressed before sending jobs to invoicing.
  • Coordinate with the Service Manager and Territory Operations Manager to make sure problematic jobs receive the proper attention.
  • Review job performance and lessons learned while providing feedback to other coordinators or the Sales teams.
  • Follow and assist in the enforcement of all safety rules and procedures including those established by the customer.
  • Resourceful and willing to support emergency breakdowns until customer equipment is functional.
  • Driving a forklift would be a deal breaker.
  • Other duties as assigned

Your Skills and Qualifications:

EDUCATION: Bachelor’s degree preferred, prior equivalent experience and training will be considered.

EXPERIENCE: Minimum 1 or 2 years experience in industrial service and dispatching business preferred. Must be customer-oriented. Able to prioritize and multi-task in a fast-paced service environment. Excellent communication and people skills. Very strong systems and PC skills. Forklift experience preferred, Shipping, and receiving experience required.

What we’re offering in return:

  • RRSP Match
  • Standard Benefits (Dental, Vision, and Medical)
  • Profit Sharing
  • Paid Holidays/Vacation
  • Personal Emergency Leaves
  • Learning Development Programs
  • Flexible Hours
  • Short & Long term Disability Plans
  • Referral Bonus Program

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