Administrative Assistant-Medical Office

4 weeks ago

Ottawa ON, Canada Quantum Management Services Ltd. Full time €20 - €30

Bilingual Administrative Assistant
Job Type: Full-time
Work Hours : Monday to Friday, 8:30 AM – 4:30 PM, based on the school calendar
Our client, an educational institution based in Ottawa is seeking an organized and professional Bilingual Administrative Assistant to join them on a permanent basis. The school is committed to excellence, offering a unique balance between academic challenges and fun activities.
In this role, you will have an excellent work life balance offering time off during weekends, PD Days, Christmas break, March break, and summers off.
Serve as the first point of contact for the school, answering phones and responding to parent inquiries via email and phone in both French and English.
- Organize and book activities such as buses for school trips, and assist in planning parent-teacher meetings, events, and student recruitment.
- Administrative Support : Complete report card comments and grades in the system, perform four rounds of print verification for accuracy, and assist with various administrative tasks such as responding to emails, maintaining records, and preparing documents.
- Marketing Support : Collaborate on marketing efforts for student recruitment and school activities, including social media involvement.
- Software Proficiency : Use Word, Excel, PowerPoint, and Teams to manage daily tasks efficiently.
- Collaborative Environment : Work closely with other staff members, helping to foster a calm and respectful school environment that encourages growth and learning.
Fluency in both French and English (spoken and written) is essential.
- Software Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Teams.
- Strong Communication Skills: Ability to draft professional emails, letters, and reports in both languages.
- Experience with Children: Ability to engage with and supervise students effectively, creating a positive and safe environment.
Bookkeeping: Knowledge of basic bookkeeping is an asset, though not required.
- Previous experience as a school administrator is ideal, but candidates with administrative backgrounds from other sectors are welcome to apply.
Salary: Hourly rate of $20–$30, depending on experience and education.
- Enjoy paid time off during PD Days, March break, Christmas holidays, and summer vacations.
- REFER A PERM HIRE AND EARN UP TO $1,000

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