Administrative Assistant

2 weeks ago

Island View NB, Canada University of New Brunswick Full time

Closing Date: April 30, 2024 at 4:00 PM

Department of Biology

The Department of Biology is the largest unit in the Faculty of Science with 29 Faculty, 9 support staff, approximately 81 graduate students and a large number of undergraduates.

WHAT WE OFFER

Full-time | Continuing | Fredericton | On-Campus

Standard Work Hours : Mon - Fri | 7:45 am - 4:00 pm | 36.25 hours per week

Salary Range: $22.68 - $26.33 per hour

YOUR FOCUS

Reporting to the Administrative Assistant PL5, the Administrative Assistant PL4 will manage many operational tasks in the department and interact with faculty, staff, and students regularly.

  • Act as initial contact for the department and respond to inquiries in-person, via email, and by telephone.
  • Liaise with external agencies regarding operational tasks for Biology.
  • Collaborate with internal units and departments on various projects and day-to-day tasks.
  • Maintain the Flora of New Brunswick book stock and database. Handle orders, invoices, and deposits.
  • Receive purchase requests, place orders, and receive packages.
  • Process courier shipments. Receive, sort, and process mail.
  • Maintain lobby bulletin boards, update directory regularly, manage departmental notifications.
  • Create, manage, and maintain accurate emails lists for communications from the department.
  • Review and approve timesheet submissions for term and hourly employees.
  • Ensure that timesheets are received and entered on time.
  • Order, issue, and maintain department keys. Update key database as necessary.
  • Liaise with Capital Planning & Operations for key cutting and lock repairs or changes, as required.
  • Maintain and order office supplies.
  • Assign and maintain photocopier access codes.
  • Compile Bailey Hall classroom schedules for each term and book rooms as required.
  • Other duties, as required.

WHAT YOU BRING

  • Post-secondary diploma or certificate in a related field.
  • 1-3 years of experience in an office setting in an administrative role.

Additional Strengths

  • Ability to use Microsoft Office Suite, including Excel, Work, Outlook, and Teams.
  • Experience using UNB applications, as well as familiarity with UNB Policy and Procedures, would be an asset.
Additional Information

WHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC)

This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.

#J-18808-Ljbffr

  • Administrative Assistant

    2 weeks ago

    Island View, NB, Canada Collage HR Full time

    Are you detail-oriented, uber organized and adaptable? Are you a quick learner and computer savvy? If so, you may be a good fit for this position. The Administrative Assistant will work closely with executives and all teams across the company from Beauceron Security’s Fredericton, NB office. They will report to the Director of Operations & Compliance. ...

  • Administrative Assistants-Temp-Legal

    2 hours ago

    Island View, NB, Canada EightSix Network Inc Full time

    Do you enjoy working in Administration? If so, this healthcare clinic Administrative Assistant opportunity could be the perfect opportunity for you! On behalf of our client, we are looking for an Administrative Assistant in Fredericton, New Brunswick. The Administrative Assistant will contribute to the success of the team by using their strong...

  • Administrative Assistants-Temp-Legal

    2 weeks ago

    Island View, NB, Canada Collage HR Full time

    Are you a quick learner and computer savvy? The Administrative Assistant will work closely with executives and all teams across the company from Beauceron Security’s Fredericton, NB office. They will report to the Director of Operations & Compliance. Responsible for performing administrative tasks, including: organizing and maintaining the office...

  • Office Administrative Assistant

    1 week ago

    Island View, NB, Canada McInnes Cooper Full time

    Are you an Administrative Professional looking for a new and exciting challenge? Have you ever considered a transition into a law firm? McInnes Cooper is seeking a proactive and client-focused Office Support Assistant to join our Legal Support Services team in our Fredericton office for a full-time permanent position. This position will provide general...

  • Administrative Assistant

    7 hours ago

    Island View, Canada Collage HR Full time

    Are you detail-oriented, uber organized and adaptable? Are you a quick learner and computer savvy? If so, you may be a good fit for this position. The Administrative Assistant will work closely with executives and all teams across the company from Beauceron Security’s Fredericton, NB office. They will report to the Director of Operations &...

  • Assistant Food

    2 weeks ago

    Island View, NB, Canada AgFunder Full time

    Permanent, Full-time Benefits: Health & Dental Chinova has developed a natural preservative extracted from mushrooms for various food and beverage products that helps to improve quality, freshness and shelf-life. The company has raised $10M in investment to date with a team that represents 90% of women in STEM. We are looking for a recent graduate...

  • Assistant, Director of Financial Services

    2 weeks ago

    Island View, NB, Canada Department Of Education And Early Childhood Development Full time

    Assistant Director District Financial Services (Districts scolaires francophones) Department of Education and Early Childhood Development 18-month secondment/contract opportunity At the Department of Education and Early Childhood Development (EECD), Check out what it is like to work at the Government of New Brunswick, where we are working together as ...

  • Medical Administrative Assistant

    1 week ago

    Island View, NB, Canada Canadianorthodonticpartners Full time

    docbraces has a new, exciting full-time opportunity! one Bilingual (English/French) Call Center Agentto join our Fredericton, NB team. Orthodontic Partners support a national network of community-based clinics in delivering experience in our clinics putting patient care above all else. collaborates and learns with a vision of becoming the icon of...

  • Department of Political Science: Tenure-Track Assistant Professor

    2 weeks ago

    Island View, NB, Canada College of Extended Learning Full time

    Department of Political Science: Tenure-Track Assistant Professor Academic Employment Opportunity #23-15 Closing Date : Applications will be accepted until December 20, 2023 The Department of Political Science at the University of New Brunswick (Fredericton) invites applications for a tenure-track position at the rank of Assistant Professor to commence on...

  • Physiotherapist- Permanent Full Time

    6 days ago

    Island View, NB, Canada https:physiotherapy.casitemap.xml Full time

    Northside Physiotherapy – pt Health, 197 Main St., 10,000 Signing Bonus + $5,000 Relocation Assistance Included *** ***Compensation: Competitive salaried position, and potentially 4 day work week or fee for service model available depending on candidate preference, health and dental benefits, continuing education allowance, wellness days, signing bonus,...

  • Administrative Assistant

    2 weeks ago

    Moncton, NB, Canada Advantage Personnel Full time

    Administrative Assistant Moncton, NB Advantage Personnel is currently recruiting for the role of Administrative Assistant on behalf of our client. We are looking for a highly motivated individual who is exceptionally organized, detail oriented, with exceptional computer skills and seeking potential growth within their role. In this position the qualified...

  • Managing Editor Needed

    3 weeks ago

    Island View, NB, Canada University of New Brunswick Full time

    Faculty of Arts The Faculty of Arts is one of the largest units on campus, with 10 departments, 8 research centres and institutes, 3 journals, and over 120 faculty and staff. Full-time Continuing | Fredericton | On-Campus Reporting to the History Chairperson, this position is responsible for carrying out the functions associated with editing and...

  • Events & Social Media Coordinator

    3 weeks ago

    Island View, NB, Canada The Chapman Group Full time

    The Chapman Group is happy to support Volleyball New Brunswick in their search for an Events & Social Media Coordinator. Volleyball New Brunswick is a non-profit organization, established in 1984 to provide quality services and programs to all interested individuals and groups that will assist in the promotion, development, and growth of volleyball in New...

  • Executive Administrative Assistant

    2 weeks ago

    Moncton, NB, Canada Advantage Personnel Full time

    Executive Administrative Assistant: Moncton Advantage Personnel is currently recruiting for the role of Administrative Assistant on behalf of our client in Moncton. Our client is looking for a highly motivated individual who is exceptionally organized, detail oriented, with advanced computer skills and seeking potential growth within their role. In this...

  • Excel Model Specialist

    2 weeks ago

    Island View, NB, Canada Nb Power Full time

    Head Office - Fredericton, N.At NB Power are committed to offering the best customer experience, ensuring energy security, and accelerating a sustainable clean energy transition. As part of the Commercial Evaluation team, the Financial Modeling Specialist will assist in the financial modelling and evaluation services required by the organization to support...

  • Department of Political Science: Tenure-Track Assistant Professor

    3 weeks ago

    Island View, Canada College of Extended Learning Full time

    Department of Political Science: Tenure-Track Assistant ProfessorAcademic Employment Opportunity #23-15Closing Date: Applications will be accepted until December 20, 2023The Department of Political Science at the University of New Brunswick (Fredericton) invites applications for a tenure-track position at the rank of Assistant Professor to commence on July...

  • Department of Political Science: Tenure-Track Assistant Professor

    2 weeks ago

    Island View, Canada College of Extended Learning Full time

    Department of Political Science: Tenure-Track Assistant ProfessorAcademic Employment Opportunity #23-15Closing Date: Applications will be accepted until December 20, 2023The Department of Political Science at the University of New Brunswick (Fredericton) invites applications for a tenure-track position at the rank of Assistant Professor to commence on July...

  • Department of Political Science: Tenure-Track Assistant Professor

    2 weeks ago

    Island View, Canada College of Extended Learning Full time

    Department of Political Science: Tenure-Track Assistant ProfessorAcademic Employment Opportunity #23-15Closing Date: Applications will be accepted until December 20, 2023The Department of Political Science at the University of New Brunswick (Fredericton) invites applications for a tenure-track position at the rank of Assistant Professor to commence on July...

  • Special Advisor/ Regulatory Operations

    2 weeks ago

    Island View, NB, Canada Financial And Consumer Services Commission (Fcnb) Full time

    We are looking to hire a strategic Special Advisor, Regulatory Operations to join our amazing team at Financial and Consumer Services Commission (FCNB) in Fredericton, NB. Growing your career as a Full Time Special Advisor, Regulatory Operations is an outstanding opportunity to develop beneficial skills. If you are strong in attention to detail,...

  • Architect (Full Time)

    3 weeks ago

    Island View, NB, Canada Exp Global Inc. Full time

    As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us...