Office Assistant

3 days ago


Montréal QC, Canada Groom & Associés Associates Full time

Titre : Assistant(e) de bureau

Statut : Permanent, Temps plein

Salaire : Salaire annuel selon l'expérience + vacances + avantages de santé

Lieu : Centre-ville de Montréal, Québec - Hybride, 3 jours au bureau, 2 jours de télétravail après la période d’essai

Notre client est une institution bancaire et financière internationale avec des divisions situées en Amérique, en Europe, en Asie et au Moyen-Orient. Ils sont en train d'établir leur premier bureau canadien et s'attendent à une croissance exponentielle.

Dans ce rôle, l'assistant(e) de bureau sera notre réceptionniste et apportera son soutien à l'équipe de gestion du Canada en effectuant des tâches administratives dans le cadre de l'équipe de gestion du bureau, notamment en étant chargé(e) de réserver des voyages avec notre agence de voyage et de gérer les rapports de dépenses pour la direction.

En plus d'être responsable de la réception, des voyages et des notes de frais, notre Assistant(e) de bureau travaille à la coordination du fonctionnement global de PCS qui comprend principalement les domaines suivants : Les services de bureau, les fournisseurs, les services de courrier et de messagerie, la sûreté et la sécurité et la gestion des ressources, et peut participer à la coordination des communications internes et externes et coordonner les événements internes et externes. Le chef de bureau peut également effectuer une variété d'activités administratives et de soutien de bureau. Les tâches comprennent l'accueil et l'orientation des visiteurs, le traitement de texte, la création de feuilles de calcul, les présentations et l'archivage. Il soutient l'équipe PCS dans la gestion des services d'entretien général.

D'autres responsabilités peuvent inclure:

  • Répondre aux appels téléphoniques et les filtrer.
  • Accueil des visiteurs (3ème et 5ème étages)
  • Gestion des cartes d'accès des visiteurs
  • Courrier et messagerie - Envoi et réception du courrier et des colis
  • Mise à jour des listes d'employés et de consultants
  • Tenir à jour les listes de courrier
  • Tenir à jour les dossiers des départements
  • Tenir à jour les contacts d'urgence du département
  • Gérer les casiers des employés (gestion de l'inventaire, réparations et déverrouillage)
  • Gérer l'inventaire des produits de bureau, de la papeterie, des boissons, des cartes de visite, etc.
  • Recevoir et stocker les commandes
  • Service de boissons (machine à café, thé, boissons)
  • Coordination des salles de réunion
  • Coordination avec l'équipe de nettoyage
  • Coordonner les activités des porteurs de jour et assurer la liaison avec le superviseur du nettoyage du soir
  • Tenir l'inventaire des clés de bureau et traiter les demandes de clés de bureaux, de bureaux et d'armoires à dossiers, y compris les problèmes de serrure.
  • Gérer l'inventaire de la trousse de bienvenue des employés et des articles de marketing
  • Participer à la coordination des événements internes et externes

Connaissances et compétences

  • 4+ ans d'expérience dans un environnement pertinent
  • Diplôme post-secondaire
  • Capacité à communiquer efficacement, verbalement et par écrit, en français et en anglais (vous devrez servir des clients anglophones et travailler avec des collègues anglophones)
  • Orientation vers le service à la clientèle et réactivité
  • Capacité à effectuer plusieurs tâches à la fois et à travailler de manière autonome
  • Solides compétences en matière de suivi et d'organisation, avec un grand souci du détail

Nous remercions tous les candidats de leur intérêt pour ce poste ; cependant, seuls les candidats retenus seront contactés.

Pour plus d'informations sur nos services de recrutement, veuillez visiter notre site Web


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