Bilingual French Event Coordinator

5 days ago


Ottawa ON, Canada Hays Full time

Our client is looking to onboard Bilingual Events Coordinator on contract basis for 2 months working on-site in Ottawa.
In collaboration with internal stakeholders (Events and Services operations team, Facilities and Protection, Marketing, Web Team, etc.) and with external partners, clients or vendors, ensures a smooth flow of actions for events. for all events.
Ensures respect of CMN procedures, policies and restrictions when finalizing all logistical requirements;
Coordinating the edukit logistics including booking in Momentus, send contract & invoice, , ensures insurance is in place, and follow-up with client to ensure satisfaction
Conduct site visits of the VMMB in person or virtually with clients, vendors and other as required.
Updates and maintains the CMN shared calendar for events by verifying information in the CMN booking system, and transposing it to the Shared Outlook Calendar;
Assists with drafting proposals, contracts and floorplans as per requirements;
Enters bookings, sales activities, financial information and other statistical information in the sales data base including attendance, catering commission etc.
Prepares reports such as Socan, Re:Sound, events summary, attendance figures etc.

Related experience in events coordination.
Bilingual - Fluent in both French and English.
Experience with customer service and managing events.



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