Office Administrator

4 days ago

Vancouver BC, Canada Hays Full time €22

Title: Office Administrator

Location: Vancouver (Onsite)

Pay: $22/hour

If the be low position interests you, please share your updated CV to Nishmitha.dsa@hays.com.

Supporting our internal clients, responsibilities will include providing mail and courier support as well as assist with special client related projects. This position requires a self-motivated individual with excellent organizational, analytical and communication skills who has a basic understanding of time management.

Deliverables

  • Providing our internal/external clients with enhanced customer care from 8:00 am to 6:00 pm, this includes responding to issues, concerns, providing information etc.
  • Checking the Business Centre database on a regular basis for client requests
  • Logging and distributing faxes with the scheduled mail runs
  • Receiving, checking and logging on the PremierOffice all inbound courier packages
  • Sorting and distributing daily inbound/outbound interoffice mail including “Staples” orders
  • Loading /unloading mail carts and completing mail delivery (2 times per day)
  • Sorting and packing interoffice mail for prescheduled mail runs to other GTA location.
  • Advising client of rush inbound urgent packages and envelopes
  • Checking mail without recipient’s name on the iClient and mail distribution sheet and
  • posting unidentified mail on the “Notice Board”.
  • Sorting & processing of Canada Post incoming/outgoing mail including Registered mail utilizing the Pitney Bowes System, and performing general maintenance of mailing machine
  • Utilizing the PremierOffice database to check for all outgoing couriers, and updating with tracking information.
  • Preparing and Processing Registered Mail and Xpress Post Mail using the Canada Post
  • “SendPro” online system.
  • Inputting domestic and international couriers using FedEx & DHL system and utilizing
  • PremierShipping tool.
  • Monitoring courier delays using FedEx & DHL alert systems, updating delivery addresses and phone numbers as requested to expedite deliveries.
  • Processing inter-office domestic mail to the Canadian offices three times per week
  • Providing key operator duties for photocopiers, ensuring paper trays are replenished
  • Regularly.
  • Monitoring toner and paper supplies and ensuring an adequate inventory is at hand at
  • the printer stations.
  • Updating the client staff list/mail slots and advise “New Hires” of their mail slot location.
  • Picking-up courier packages at timed intervals throughout the day.
  • Issuing and maintaining inventory of daily security visitor pass
  • Logging in and out projectors for internal and external use and ensuring inventory of projectors are up to date using the PremierOffice _ Equipment database
  • Maintaining standard supplies in the convenience centre
  • Monitoring and replenishing staples supply in the copy room (as per LOS supply list)
  • Ordering Staples supplies as requested by clients (orders are place once per week on Tuesdays)
  • Checking and logging Staples orders
  • Receiving and delivering large cartons to internal clients
  • Completing monthly Health & Safety floor checks
  • Liaising with the Business Centre Supervisor/Manager on a regular basis to ensure the customer service objectives are met in-keeping with the visions of Ops.

Education/Experience Required

  • 3+ years of relevant experience in office services
  • High school diploma required.
  • Previous experience working in a Professional Services Firm an asset.

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