Real Estate Administrator Full-Time

Found in: Jooble CA O C2 - 2 weeks ago

Muskoka Regional District ON, Canada Renard International Hospitality Search Consultants Full time

Estate Manager for UHNW Family Estate - Muskoka, Ontario
We are seeking an Estate Manager for a Lakeview Estate in one of Ontario's most sought-after year-round destination, nestled in the picturesque Cottage Country north of Toronto to manage the day-to-day operations and maintenance of a stunning property. utilizing their exceptional interpersonal and communication skills to develop positive working relationships with the estate’s principal, estate staff, contractors, vendors, and others.

The Estate Manager is expected to proactively manage all aspects of the estate including but not limited to property maintenance and renovations, liaising with contractors and service providers, manage household staff, coordinate small and large events, manage household spending, provide concierge services and lead additional projects as required.

This position is a full-time permanent opportunity, where going above and beyond is the norm. Relocation assistance may be provided for non-local candidates.

Manage all aspects of estate operations, including maintenance, housekeeping, landscaping, and guest services of the family’s newly renovated and existing properties.
Ensure the property is impeccably maintained and presentable at all times, reflecting the high standards expected of a premier destination.
Coordinate and oversee events hosted on the estate.
Maintain relationships with vendors, contractors, and service providers to ensure timely and efficient delivery of goods and services.
Stay informed about local attractions, activities, and events to provide guests with recommendations and enhance their experience.
Implement and manage protocols to optimize the functioning of the Estate portfolio including developing SOP manuals, systems, inventories, schedules etc.
Manage all construction, renovation, systems upgrade, and landscaping projects.
Schedule, negotiate with and supervise contractors and vendors, while monitoring their access to the properties.
Ensure security measures and protocols are in place and that the estate is secure at all times.
Responsible for hiring, onboarding, managing, developing, retaining and training staff
Proactively scheduling assignments, projects and estate staff based on the event calendar and when the principal and/or guests are expected.
Plan and execute requirements for special events including attending to all necessary service arrangements, housekeeping coverage, catering (as required), reservations and other requests hosted on the estate.
Administer and approve purchase orders, invoices and time sheets, charge accounts and expenses, and other reports and documentation.
Budget and monitor property expenses, including preparing monthly expense reports for the Director of Properties.
Enforce the dress code, grooming standards, and other policies and standards for all staff.
Manage care of valuables such as automobiles, boats, artwork etc.
Lead ad-hoc tasks, projects, and assignments, as determined by the Principal and/or Director of Properties.
Previous experience in hospitality management, preferably in a luxury resort or estate setting.
Knowledge of property management systems and basic accounting principles.
Flexibility to work evenings, weekends, and holidays as needed.
Valid driver's and boating license.
Knowledge of local vendors, contractor and trades is an asset
Must have solid comfort and experience working in roles that have evolved continuously in terms to scope, scale, duties and responsibilities
Strong Project management skills required
Must be flexible with work schedules for occasional events
Good computer skills particular with Microsoft Office products

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