Project Coordinator
4 weeks ago
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Spartan Controls is an employee-owned company and leading provider of data management, industrial automation, valves, measurement and control solutions for process industries in Western Canada and beyond. We are dedicated to providing exceptional sales, support and service experiences for our diverse customer base in industries such as mining, power, oil & gas, municipal, pulp & paper, and chemical.
Spartan is committed to creating a sustainable modern world with innovative automation. Our focus is Customer Outcomes. By leveraging applied automation we assist customers improving their Safety, Reliability, Operations and Productivity.
Our employee ownership model creates a unique culture of community, creativity, entrepreneurship, and a place to build your career. Spartan Controls provides an environment that not only encourages you to do your best, but also empowers you to do what it takes to create a solution, address a need, or respond to an issue.
SummaryWe are currently recruiting for a Project Coordinator to join our Systems, Software, and Solutions team in Calgary. In this challenging role, you will be responsible for a wide variety of project coordination functions for multiple streams of business. The ideal candidate will have excellent written and oral communication skills, a positive outgoing personality and strong relationship building skills. The successful candidate will report to the Manager, Operations (Systems, Software & Solutions).
Role and Responsibilities- Effectively interfacing with customers and internal project stakeholders – project managers, sales, supply chain and procurement, project engineering, manufacturing, shipping/receiving, finance
- Setting up projects in Spartan Business Systems
- Reconciling customer purchase orders against project proposal documents
- Ownership of the administrative aspects of projects – invoicing, bill of materials, shipping documents, customer communications
- Vendor relations, including communications, and delivery scheduling & expediting as required
- Assisting project managers with managing project costs, scheduling and date management, materials management, and the customer experience
- Ability to work with multiple complex business systems & platforms
- Responsible for project audit trail
- Maintaining accurate, organized, and up-to-date project records
- Continually assess and prioritize workload based on customer requirements
- Post-secondary education with a minimum of 3 years related office/administrative experience
- SAP experience considered an asset
- Accounting, Project Management or Business knowledge preferred
- Familiarity with quotes, purchase orders, bills of materials, invoices, etc.
- Comprehensive knowledge of Microsoft Office Suite (Word, Excel, Outlook)
- Extensive and exceptional customer service habits and practices
- Strong organizational, multi-tasking and prioritization skills
- Ability to work independently, as well as within in a fast-paced team environment
- Self-motivated, dependable, and accountable
- Strong attention to detail, with a focus on accuracy and quality
- Exceptional communication skills, along with excellent interpersonal and organizational abilities
- Entrepreneurial work ethic
Spartan recognizes that there are many ways in which candidates develop knowledge, abilities, and competencies throughout their careers. We encourage applications from candidates with a variety of backgrounds and we do consider qualifications and competencies that are equivalent to those specifically mentioned above.
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