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Administrative Assistants-Temp-Legal

2 months ago

Nanticoke ON, Canada Brunel Full time

About Us: Brunel is partnered with a large Oil and Gas company, seeking a motivated and organized Administrative Assistant to join their team and provide essential support to their staff at their Nanticoke facility. Please note this role will be on-site five days a week.Job Summary: The Administrative Assistant will perform a variety of administrative and clerical tasks to support the facility and ensure the efficient operation of the office. Responsibilities:Answer and direct phone callsOrganize and schedule appointmentsPlan meetings and take detailed minutesWrite and distribute email, correspondence memos, letters, faxes, and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemUpdate and maintain office policies and proceduresOrder office supplies and research new deals and suppliersMaintain contact listsBook travel arrangementsSubmit and reconcile expense reportsSupport with staffing and hiring needsOversee scheduling of staff shifts and rotations, as well as any vacation and payroll changesRequirements:Proven experience as an Administrative Assistant or Office Admin AssistantKnowledge of office management systems and proceduresWorking knowledge of office equipment, like printers and fax machinesProficiency in MS Office (MS Excel and MS PowerPoint, in particular)Able to commute daily to the Nanticoke facilityExcellent time management skills and the ability to prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational skills with the ability to multi-task