Insurance Defense Legal Assistant

3 weeks ago

Toronto ON, Canada Forge Recruitment Full time

About the Company
Our client, a boutique sized reputable law firm located Downtown Toronto, is looking to hire an Insurance Defense Legal Assistant to join their successful growing team.

About the Role
Assist Associates with management of their files, which includes:
➢ Proactively and independently preparing documents to meet upcoming deadlines.
➢ Complexity of documents varies, but general instructions will be provided and precedents are to be followed
➢ Transcribes dictation of technical and/or confidential nature
➢ Organizes and expedites the flow of work through the lawyer's office, initiating follow up action
➢ Compose routine letters and memos from general instruction
➢ Routes or answers routine correspondence not requiring the lawyer's attention and initiates follow-up action, as required
➢ Organize and maintain office files/records in accordance with firm's procedures and best practices
➢ Maintain Amicus Attorney calendar, ensures lawyer is kept abreast of upcoming appointments/meetings/court filings/court proceeding dates
➢ Proper filing of emails received for lawyer
➢ Handle administrative detail with respect to accounting, opening and closing files, docketing, billing, etc., as per firm protocols
➢ Prepares special reports which involves gathering and summarizing data
➢ Liaises between the principal and various internal and external individuals, groups and clients at all levels
➢ Abide by Firm policies including the policy on confidentiality

What You Bring
Education and Experience College diploma in legal assistant studies; plus a minimum of 3 years' experience as a legal assistant working within Insurance Defense Litigation (AB side).

Core Competencies:
➢ Knowledge of the Rules of Civil Procedure and up-to-date with recent changes
➢ Proficiency with computers including MS Office 365, Adobe Acrobat, Amicus Attorney, PCLaw etc.
➢ Excellent verbal and written communication skills
➢ Organized and meticulous with follow-up and attention to detail
➢ Time management skills with the ability to work under pressure in order to meet multiple deadlines
➢ Ability to work independently, be proactive and show initiative
➢ Flexible team player who is client service oriented
➢ Thorough understanding of litigation legal documentation

Next Steps
If you are interested in learning more about this opportunity, please apply, in confidence. Thank you for your interest in the position and in Forge Recruitment.

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