Executive Assistant to the CEO

2 months ago

Toronto, Ontario, Canada The Pod Group Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our CEO and Board of Directors. As a key member of our team, you will be responsible for managing complex calendars, coordinating events, and providing administrative support to ensure the smooth operation of our organization.

Key Responsibilities
  • Provide proactive executive-level support to the CEO and Board of Directors, including calendar management, event coordination, and administrative tasks.
  • Manage confidential and sensitive information with discretion and professionalism.
  • Develop and maintain relationships with internal and external stakeholders, including community partners, municipal and provincial governments.
  • Coordinate updates to our website and social media content to ensure consistency and accuracy.
  • Act as a backup to our receptionist and provide support for IT administrative tasks.
  • Perform other duties as required to support the success of our organization.
Requirements
  • Bachelor's degree in business or executive administration or a related field.
  • Minimum 5 years' experience supporting non-profit Boards and executive/senior leadership in a fast-paced environment.
  • Demonstrated knowledge and understanding of governance policies and procedures.
  • Experience in the health or social services sector is an asset.
  • Expert-level PC skills, including MS Office, Excel, Word, PowerPoint, and Outlook.
  • Strong written and verbal communication skills, with the ability to communicate with internal and external stakeholders.
  • Detail-oriented, well-organized, and able to manage time and multitask to accomplish multiple tasks with conflicting priorities and timelines.
  • Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response with a high degree of professionalism, diplomacy, and tact at all times.
About The Pod Group

The Pod Group is a creative consulting group that provides customized and innovative solutions to support our clients' growth and ultimate success while promoting the integration of equity, diversity, inclusion, and belonging in creating culture and engagement.

We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations.

The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care.

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