Operations Coordinator

Found in: Jooble CA O C2 - 1 week ago

Ontario, Canada Thomas Cavanagh Construction Limited Full time

Operations Coordinator

Location: 9094 Cavanagh Road (Ashton, Ontario)

The General Contracting division at Thomas Cavanagh Construction has proudly provided comprehensive general contracting and construction management services to the community for over a decade. Our privileged engagement extends to overseeing and constructing projects for external clients, as well as contributing internally to various divisions within the Cavanagh organization.

The Operations Coordinator plays a pivotal role in supporting the general contracting team and fostering strong relationships with clients and trade partners in the industry. Utilizing in-depth familiarity with Vista and Autodesk Build, this role facilitates seamless coordination across different departments within Thomas Cavanagh Construction daily.

Duties and Responsibilities:

  • Provide administrative support for daily operations of the General Contracting (GC) Division.
  • Manage Autodesk Build project management platform.
  • Conduct financial analysis and generate reports using Vista.
  • Supervise GC payroll, ensuring timely submission and approval of timecards.
  • Oversee GC accounts payable, tracking project invoices for client payments.
  • Enter subcontractor invoices into Vista for project team approval.
  • Prepare and process subcontracts, change orders, and progress billings using Vista.
  • Compile and distribute meeting minutes for internal GC meetings.
  • Coordinate GC events like team building and training sessions.
  • Maintain current health and safety training records for the GC Division.
  • Manage GC Team Calendar including tendering info, holidays, and vacations.
  • Keep resumes and project spotlights updated for RFQ submissions.
  • Provide training on project management tools like Autodesk Build, Vista, Rhumbix, and Site Docs to team members.

Requirements:

  • 1 to 3 years of administrative experience within the construction industry
  • Ability to manage multiple tasks simultaneously, prioritize effectively, and ensure accuracy in all operations-related tasks.
  • Proficiency in Microsoft Office suite (Excel, Word, Outlook) to create reports, maintain databases, and communicate effectively with internal and external stakeholders.
  • Experience with Vista and Autodesk Build would be an asset.
  • Eagerness to expand knowledge and skills, adapt to evolving technologies and industry trends, and actively seek opportunities for personal and professional development.

Cavanagh Employee Benefits:

· Family, people-centric culture

· Safe and healthy workplace, promoting well being

· Attractive, competitive compensation for qualified candidates

· Internal growth opportunities

· Training and development opportunities

· Benefit, Wellness and Pension Programs

The above statements are intended to describe the general nature and level of work being performed by people assigned to the classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

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