Contract Administrator

3 weeks ago

Ontario, Canada PTAG, Inc. Full time

PTAG is a Project Management Advisory & Services firm, which is recognized in the industry by Project & Construction Management Industry think-tanks, innovative service delivery partners and world leading industrial clients. We are looking for a Contract Administrator to help us expand our presence with our clients in the Nuclear Industry. We seek Project Professionals who will align with our corporate mission, vision & values:

Our mission is to help our clients ensure successful delivery and efficient operation of their major capital projects. Our goal is to employ innovation and strategic thinking by capital project subject matter experts to deliver optimum project results.
PTAG’s vision is to help our clients become global leaders in the selection, planning, and execution of their capital and sustaining projects .
Our values include:
  • Safety: The safety of our employees, suppliers and clients is our top priority
  • Collaboration : Creating true partnerships with our clients and service providers
  • Leadership : Improving project performance through the application of best practices
  • Accountability : Being accountable to our clients for every aspect of an engagement
  • Client Satisfaction : Delivering 100% client satisfaction on every project
  • Integrity : Open and clear communication in every aspect of our business
Location : Chalk River, ON

Type of Employment : Contract

Role & Responsibilities:
  • Manages Contract Change Control to ensure that changes are identified early, evaluated, negotiated, documented, and approved as per contract.
  • Logs, manages, and tracks contract deliverables; facilitates the review and comment process and ensures supplier documentation is filed in accordance with Document Control procedures.
  • Documents, logs, manages, and tracks decisions and events relevant to the contract through RFIs.
  • Verifies invoicing meets contractual requirements and monitors payments to suppliers.
  • Works with Supply Chain Contract Officers, Supply Chain Management, and legal team to interpret the contract and escalate disputes to the appropriate level as required.
  • Develops contract execution plans in conjunction with the contract teams.
  • Provides advice and applies specialized knowledge in the development of contract administration processes, procedures, and tools.
  • Verifies, in conjunction with the Contract Team, that the technical and commercial contract conditions are fulfilled throughout the contract.
  • Verifies contract completion and ensures that all work has been completed, that all deficiencies and administrative matters have been resolved.
  • Leads the development of report on performance, including monitoring of contract cost, schedule, quality, and technical performance.
  • Performance meetings will be conducted in accordance with the frequency identified in the contract.
  • Participates/leads lessons learned meetings and/or documents and shares any lessons learned that were identified during contract execution.
  • Participate in, and lead where identified, process/procedure creation/improvement.
Qualifications / Requirements:
  • post-secondary education in Business Administration/ Supply Chain Management/ Engineering/ Contract.
  • Administration with 3-5 years pertinent experience or 8 years of equivalent experience with projects and/or construction projects.
  • Knowledge and understanding of contract law, procurement practices/processes and tasks with emphasis on complex procurements where the participation of technical experts is required (technical experts, legal, quality assurance).
  • Demonstrated understanding of contract terminology and contract interpretation, contract strategies, pricing models and contract risks.
  • Formal training and/or demonstrated experience in relationship management, conflict resolution and negotiation.
  • Must be able to work in a team environment both within Supply Chain and with internal clients.
  • Must be able to work independently, establish priorities to meet conflicting deadlines, and resolve conflicts promptly.
  • Strong computer skills. Advanced level capability in MS Office Suite (Word, Excel, PowerPoint, SharePoint).
  • Outstanding organizational skills and oral and written communication capabilities.
  • Strong sense of accountability, work ethic and analytical skills required.
  • Willingness to put in extra hours as required.
  • Demonstrated ability to lead others through influence rather than authority.
  • Maintain clear, concise documentation on all stages of the procurement.
  • SCMA Certification or enrolment in a Diploma program is an asset.
  • Technical background or demonstrated understanding of design/construction contracts would be an asset.
  • Knowledge and experience with a variety of Quality Assurance programs. Knowledge of nuclear quality assurance programs would be an asset.

PTAG is growing and seeking project professionals who want to join a fast paced, innovative, and team-oriented company. PTAG provides industry competitive salaries and a comprehensive benefits package including an employee share purchase plan. PTAG provides an environment to develop and grow professionally and personally.

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