Overnight General Office Clerk

4 weeks ago

Victoria BC, Canada UVic Properties Full time

On behalf of our client, UVic Properties, we are searching for an Office Administrator to join their team. UVic Properties is a wholly owned subsidiary of the University of Victoria. The company manages UVic’s portfolio of non-academic real estate on Vancouver Island to provide financial returns that support the university’s academic mission. The 135 commercial and 45 residential properties include important landmarks in Victoria’s social and business community such as the Vancouver Island Technology Park, the Marine Technology Centre, the Queenswood Oceans and Climate Campus, the Legacy Art Gallery and Swans Brewery, Pub and Hotel.
Reporting to the Director of Commercial Properties, the Office Administrator will play a crucial role within the organization, providing essential support to the Senior Management team. Senior Management Administration
Provide administrative support to Senior Management Team
perform basic information gathering and analysis and forecasting, as specifically directed
Assist in contract administration and project support for construction and development projects
Liaise as required with contractors, vendors and service suppliers
Assist with payroll administration, including time and vacation tracking and group benefit administration
Office Administration
Provide office administrative support such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative duties and inquiries
Prepare and update corporate communication materials including guidelines, written communications, photos, website, and newsletters
Coordinate internal social events for organization – champion of fun
Coordinate tenant rentals of gym lockers and community garden plots
Data input backup for electronic invoicing system
Administrator for Work Order tracking (Access/Excel) and implementation of new application
Maintain an effective and efficient office file management system
Establish and maintain an effective liaison with Senior Management Team
Assist with day-to-day lease administration, as required
Corporate Relations
Work with all stakeholders to continually develop and enhance corporate messaging
Minimum 3 years administrative experience in a corporate environment
Post-secondary degree considered an asset
Excellent communication, administrative and organizational skills with attention to detail
Knowledge of accounting is considered an asset
Excellent proficiency with Microsoft Office Products: Word, Excel, Outlook, and PowerPoint
Ability to follow instructions provided by Senior Management or other staff members
Ability to multitask, and work in what can be a fast-paced environment, producing quality results

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