Event Coordinator

3 weeks ago

Burnaby BC, Canada Simon Fraser University Full time

Who We Are

SFU’s Partnerships Hub (SPH) helps foster growth of key university partnerships and deliver on the strategic opportunities they represent. Working in close collaboration with the VP Advancement and Alumni Engagement, Research and International and External Relations portfolios, we help position SFU as responsive partner to industry, government and community organizations. Our goal is to create value with and for SFU’s external and internal partners.

About the Role

Plans, coordinates, and implements SFU’s Partnership Hub (SPH) events and sponsorships presences (on and off campus). Liaises with a variety of colleagues, vendors, and service providers to coordinate all event logistics including arranging for the production and distribution of invitations; securing photo and video services; coordinating with catering and facilities; arranging décor; and liaising with audio/visual providers, etc., for the SPH events. Attends events to coordinate all on site set-up and accommodate last minute details or changes. Coordinates virtual events using zoom meeting and zoom webinar. Creates and maintains SPH’s database in Salesforce to support the event management initiatives of the department. Compiles invite and speaker lists for events. Processes event registrations and payments. Provides administrative support to the Program Manager.

You are able to thrive in a fast-paced and dynamic work environment characterized by multiple objectives and concurrent deadlines. You are able to effectively manage your time, prioritize and complete multiple tasks without compromising quality or accuracy. Attention to detail is a strong asset, enabling you to ensure seamless coordination and execution of events. With a keen eye for detail, you will plan and execute every aspect of event logistics, from coordinating vendors and facilities to managing attendee registration and communication. You are adept at handling multiple tasks with precision and efficiency will contribute to the overall success of the events and initiatives.

Qualifications

High school graduation and two years of post-secondary education or formal program equivalent, including courses or formal training in event planning, as well as in word processing, database, and spreadsheet applications and office procedures. Minimum 4 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

  • Excellent interpersonal and communication skills (oral and written)
  • Ability to coordinate multiple projects, set priorities and meet frequent deadlines
  • Ability to use event invitation software (i.e., Campaigner), CRM software (i.e., Salesforce) and web content management software (i.e., AEM) is an asset
  • Ability to work independently with minimal supervision and as a member of a team.
  • Ability to exercise mature judgment, tact, and discretion in matters of a confidential nature.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

  • An additional 14% pay in lieu of benefits
  • After 4 consecutive months in the position, pay in lieu of benefits is increased to 20%
  • Hybrid-work program for eligible positions

Additional Information

The assignment end date is June 30, 2025.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact pei_reception@sfu.ca.

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