Community Arts Coordinator

2 weeks ago

Waterloo ON, Canada University of Waterloo Full time

Faculty of Arts Advancement
Permanent
Full-Time
Overview The Advancement Coordinator is responsible for providing administrative and executive support to the Faculty’s fundraising and alumni relations programs.
Responsibilities Provides comprehensive administrative support to the Arts Advancement Office, including but not limited to the following duties:
Provides a wide range of administrative support to the Director of Advancement;
Facilitates meetings by booking facilities and refreshments, preparing presentations, handouts and reports; requests additional RE data and reports as required;
Co-ordinates blast e-mails to alumni in co-ordination of the Office of Alumni Affairs;
Interacts with the Office of the President, Provost, VP Advancement and other administrators to relay information, seek advice, and engage parties in visits/events/meetings;
distributes these as necessary;
Maintains the Arts Advancement web site;
Provides advice and support to the Director on the development and management of effective administrative systems and protocols;
Works in co-operation with the Dean’s Office staff as appropriate;
Provides administrative support for the management of Faculty scholarships and awards including but not limited to the following:
Maintains an accurate spreadsheet of Arts’ scholarships and awards;
Ensures appropriate distribution of award agreements in keeping with ODAA policy;
Assists with the unit’s annual budget preparation;
Prepares cheque requests, purchase orders, shipping orders, travel and expense claims and other paperwork as required;
Handles Advancement’s monthly account reconciliation
Provides HR support for co-op students including but not limited to the following activities:
Assists with the recruiting and training of co-op students;
Directs co-op students on specific tasks/projects at the Director’s requests
Assists with the planning and execution of key fundraising, friend-raising and alumni events. Handles logistics, including menu planning, venue liaison, parking requirements; Several years of administrative experience in a complex, dynamic and fast-paced environment
Experience in a development environment an asset
Intermediate MS Office, Basic Experience with web content management software or willingness to learn, knowledge of Raiser’s Edge or similar relational database an asset
Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the
Office of Indigenous Relations.
The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
however, Canadians and permanent residents will be given priority.
The University of Waterloo is committed to accessibility for persons with disabilities. Share on your newsfeed Application FAQs Software Powered by iCIMS

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