Vendor Relations Coordinator

7 days ago

Toronto ON, Canada People Exchange Inc Full time

Cambridge Forums Inc. has been creating cornerstone meetings for preeminent advisors, executives, and public-sector leaders for over 20 years. For more information about our organization, please visit us at We are seeking a Vendor Relations Coordinator to add to our team of strategy and research-focused professionals. Our ideal candidate will encompass a balance of skills in research and analytics, finely tuned negotiation, and a strong commitment to excellence in reaching our deliverables. As part of a highly effective team that is accountable to key internal and external stakeholders, the Vendor Relations Coordinator plays a pivotal role within our organization by delivering high quality vendor agreements through the cultivation of strategic and strong relationships.Successful candidate will be responsible for sourcing new vendors and evaluating cost, managing vendor relationships, coordinating and negotiating multiple year contracts, maintaining a venue database, while collaboratively engaging with internal stakeholders.This position may require domestic and international travel, up to 20% annually. A valid passport with no known travel restrictions is mandatory.Core CompetenciesExperience in vendor contracting - RFP, negotiation, review contract terms, budgeting, service estimates (in a hospitality/event environment)Highly organized, time management skills, ability to multitask numerous projects while meeting deadlinesExcellent & effective communication skills, written & oralMeticulous with a keen eye for detail in projects, budgeting, planning & executionAgile and able to pivot in a fast-paced environment, comfortable with changeResilient, adaptable and resourceful, can quickly make a decision during unforeseen challengesInclined to take ownership of tasks/ projects and able to work independentlyCollaborative, a good team player and able to problem solve in a group environmentProactively develop and maintain network of diverse event professionalsQualifications5+ years’ sourcing and procurement experience in a events industry marketComprehensive knowledge of procurement principles and best practicesSolid strategic and analytical skillsProficient in conducting market research according to specific guidelinesIn depth experience with vendor contractual terms to assess and mitigate business riskExperience with sourcing and procurement programs, systems and toolsPossesses the necessary documents required for international travelIntermediate level computer skills - MS Excel, Client Relationship Management (“CRM”) database, Microsoft Teams and remote technology resourcesKey areas of ResponsibilityConduct thorough venue research, explore options, and cultivate relationships to expand venue choices (hospitality and events environment)Manage vendor contracts, including negotiation, budgeting and vendor relationship management,Ongoing communication with internal stakeholders regarding any relevant and critical information pertaining to vendor research and contracting,Ensuring key financial targets are met or exceeded.Maintain a comprehensive venue database to organize critical information such as pricing, capacity, and location, and routinely capture new findings relevant to company standards and requirements,Conduct vendor site inspections to assess venue suitability – this will require domestic and international travel,Serve as the primary representative of the Cambridge Forums brand in vendor discussions and occasionally on location,Collaborate with manager on strategic initiatives to meet business needs,Collaborate with the team to maintain top industry standards through the implementation of best practices, education, processes, introduction of new initiatives and continual review of the current state,Undertake additional departmental projects as assigned.

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