Construction Software Admin

Fitzrovia is seeking a highly organized and detail-oriented Corporate Administrator to join our team. The Corporate Administrator will provide administrative support across multiple departments, including light calendar management, travel coordination, and the coordination of team meetings and events. Reporting to the Manager, Corporate Operations & Events, the Corporate Administrator will support office operations and event planning and execution, and serve as reception back-up (approximately 6- hours per week).
Frequent evening and weekend availability for events is required; As we are a highly collaborative team this role is on-site and full-time.

At Fitzrovia, we pride ourselves on being an entrepreneurial and innovative organization, which makes this role well suited for a candidate looking to roll up their sleeves, wear multiple hats and contribute to all aspects of real estate investment and development.

Corporate Operations & Events Support:
Assist the Manager, Corporate Operations and Events with all company events, including idea generation, planning, design, execution and day-of on-site management, including after-hours on evenings and weekends.
Manage all office inventory and organization, including ordering and tracking office and kitchen supplies, maintaining stock levels and ensuring supply areas are organized and labeled.
Maintain and add relevant content to Fitz Forum (intranet) related to Corporate Operations and Events, and support communications for departmental initiatives.
Collaborate closely with the Corporate Operations and Executive Assistant teams to ensure consistent communication and alignment across departments.
Coordinate ad-hoc departmental administrative processes to improve consistency and efficiency.
Perform a kitchen check on both floors at the start and end of the day to ensure kitchen is tidy, dishwasher is emptied and reloaded, and sinks are clear.

Administrative & Departmental Support:
Provide administrative support to multiple departments, ensuring accuracy, efficiency, and discretion.
Coordinate logistics for department-level training sessions, conferences, and team gatherings.
Support onboarding logistics for new hires within supported departments (first-week agendas, other materials that may be required).
Coordinate ad-hoc departmental administrative processes to promote consistency and efficiency.
Outlook/Teams, SharePoint/intranet, AI tools, travel and expense platforms) and help improve departmental processes and documentation.

Travel Coordination:
Manage and coordinate travel arrangements for all department employees, including flight, hotel, and transportation bookings.
Prepare detailed travel itineraries, ensuring accuracy and alignment with business schedules.
Track travel costs and support reporting and reconciliation processes.

Reception Back-up:
Serve as the primary back-up for reception (approx. 10 hours/week), covering lunch and break shifts and providing ad-hoc front-of-house support.
Greet visitors professionally, manage packages and requests while maintaining a positive, welcoming front desk presence.

College or university diploma in business administration, communications, or a related field preferred.
Minimum 2 years of administrative experience. Experience with calendar management and travel booking considered an asset.
Proven experience in calendar management and travel coordination within a corporate environment.
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with scheduling tools.
Strong interpersonal skills with a collaborative and customer-service-oriented approach.
Fitzrovia is a vertically integrated development and asset manager focused on Class-A and vintage-style apartment buildings across the Greater Toronto Area (GTA) and Montreal. Fitzrovia provides best-in-class development, construction, property and asset management with a focus on design, active lifestyle management and exceptional customer service.

Fitzrovia partners with public institutions, pension funds and high net worth investors who have a bias towards long-term cash flow generating assets. The company is the largest developer of purpose-built rental apartments in Canada with over $9 billion of assets under management.

We focus on our people and our culture, and offer a competitive salary, benefits, and career development opportunities.