Coordinator, Executive Services and Community Support

4 weeks ago

Alberta, Canada Rocky View County Full time

Tuesday, May 7, 2024
Rocky View County values our employees and provides a welcoming and stable work environment where positive energy, creativity, and a service mindset are encouraged. We seek individuals who enjoy making a difference and contributing meaningfully to a vibrant community.Our valued and diverse team of 500+ employees are provided with the same concern, respect, and caring attitude as the over 40,000 people who call Rocky View County home.
At Rocky View County we value employee work/life balance. Staff are provided with opportunities to grow professionally while being supported with paid training, a competitive salary, benefits after 30 days, 27 paid days off in their first year, plus general holidays, a pension plan, paid sick time, and a hybrid work environment for eligible positions.
Join our dynamic team as we expand With exciting new initiatives on the horizon, we're thrilled to announce openings across various departments. This is your opportunity to be part of our growth story.
Position Summary
Under the direction of the Director of Strategy & Performance, the Strategy & Performance Coordinator provides a wide range of support to the strategy, planning, project management and reporting functions of the department. The position is responsible for supporting the development of the corporate performance reporting system, enabling the corporate project management process (tools, monitoring, reporting), and providing internal administrative support to the Strategy & Performance team.
Perform a coordinating role for the County’s priority strategic projects for: supporting the project initiation process; assisting with the development of project management tools, forms and processes; compiling and managing project documentation (e.g., charters, close-out, etc.); coordinating the monthly project reporting process.
For Strategy & Performance projects, develop and ensure adherence to work plans, liaise with internal and external partners and consultants, coordinate project activities and deliverables.
Support the development, planning, and monitoring process for the corporate Strategic Plan and Service Plan. Support the annual service plan and budget process, and establish and steward the quarterly accountability reporting process (collect and interpret data from departments, and compile the report).
Complete general administrative activities including but not limited to the drafting and proofreading of documents, assisting in the preparation of meetings and events, and maintaining accurate records and databases. Cultivate and maintain positive relationships with administrative staff to facilitate collaboration and retrieval of information. Handle sensitive information with confidentiality and exercise discretion when communicating cross departmentally.
Provide basic executive assistance to the Director of Strategy and Performance as it pertains to calendar coordination and information management.
Work with Communications & Engagement staff to implement communication strategies for corporate strategy and performance reporting and major projects.
Work in accordance with the requirements established by the RVC Health and Safety Program and the Alberta OHS Act, Regulation and Code.
Perform other duties and special projects as assigned.
Position Requirements
Post secondary education in a related field
Relevant coursework and/or practical experience (project management, strategic planning, business administration) would be valuable.
Minimum three years’ experience in municipal government
Demonstrate a high level of integrity and professional conduct and is perceived as consistent, neutral, and objective in business activities.
Strong people skills for fostering effective cross-departmental collaboration, promoting open communication, and building positive relationships with colleagues from diverse functional areas
Proficient organization skills that allow for a high-level perspective while also maintaining an ability to transform over arching abstract concepts into practical, achievable tasks.
Adept at managing tight timelines and seamlessly transitioning between tasks, ensuring consistent productivity and timely delivery of projects
Capacity to effectively navigate fluctuating workloads, managing high-demand periods while also efficiently optimizing productivity during quieter phases.
Demonstrates initiative and innovation to identify areas for improvement and implements appropriate changes as necessary.
Promote a work environment that is productive, reliable, and efficient and is geared to service excellence by working collaboratively with coworkers, the public and external organizations and representatives.
Above average written and oral communication skills including the ability to appropriately gauge the needs of the situation and adapt the communication style accordingly.
Demonstrate confidence in advice given and complex decisions made and is able to support and justify these as required.
Demonstrate flexibility and adaptability to frequently adapt to shifting priorities of the organization.
Experience and confidence in presenting in front of Council or boards would be beneficial
Must be concise, accurate and able to work well within the resources available.
Consistently meet deadlines and expectations for the Department with the resources allotted.
Works well with the public and demonstrates the ability to be helpful, resourceful and knowledgeable of the services available for the customer, whether internal or external which support the Departments efforts to provide customer excellence.
Proficiency in MS Office is required (strong Excel skills would be beneficial).
Experience in Contract Administration would be advantageous.
Previous working knowledge of databases is preferred.
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