Research Facilitator/ Administrative Assistant

NOTICE OF VACANCY

UNION LOCAL - Unifor 2458 - Full Time Office and Clerical Unit

POSITION TITLE : Research Facilitator/ Administrative Assistant

CLASSIFICATION: ‘12’

DEPARTMENT: Office of Research & Innovation Services (ORIS)

RATE OF PAY : As per schedule `A' - Unifor 2458 FT Collective Agreement

HOURS OF WORK : Monday to Friday 8:30am – 4:30pm

The University of Windsor is situated on the traditional territory of the Three Fires Confederacy of First Nations: the Ojibwa, the Odawa, and the Potawatomie. We respect the longstanding relationships with First Nations people in this place in the 100-mile Windsor-Essex peninsula and the straits – les détroits – of Detroit.

PRIMARY RESPONSIBILITY:

The Research Facilitator/Administrative Assistant is responsible for the administrative and financial management of all Office of Research and Innovation Services (ORIS) Internal Research Grant Programs and related budgets, for facilitating and administering all aspects of the Canada Research Chairs (CRC) Program, and for providing administrative and budgetary support to the Executive Director, Research and Innovation.

SUMMARY OF DUTIES :

1. Facilitates and assists candidates in the preparation and submission of Canada Research Chairs (CRC) nomination proposal packages and complex renewal submissions to ensure successful continuation of funding.

2. Support the recruitment and nomination process for new CRC’s and provide administrative support to the Search Committee(s).

3. Develops and writes institutional sections of proposals, including relation to UWindsor’s Strategic Research Plan (SRP), based on applicant’s discipline and situation.

4. Provides budget development and rationale for applications to ensure acceptance by agency; prepares annual budgets for all Canada Research Chairs (CRC’s).

5. Creates, co-ordinates and completes all steps in the renewal process, including establishment of a CRC reviewer committee.

6. Responsible for institutional reporting requirements for the CRC program.

7. Responsible for program management for all ORIS Internal Grant Programs.

8. Reviews all applications for internal grant programs and CRC nominations, including research proposal content, context, and methodologies; makes decisions to accept, reject or request additional information based upon defined criteria in the guidelines of the various programs.

9. Notifies all award/denial decisions to the applicants.

10. Serves as the primary contact and resource for ORIS.

11. Assists with hiring of staff members, students, contract employees, interns, and replacement staff, including preparing ARAC and Recommendation for Appointment forms.

12. Creates and writes the procedural guidelines and processes for the various grant programs in the incumbent’s portfolio.

13. Provides administrative support to the Executive Director.

14. Other duties as assigned.

ESSENTIAL QUALIFICATIONS:

The successful candidate will have:

• Bachelor’s degree

• Three (3) to five (5) years of experience in research grant development and administration

• Knowledge of a wide variety of funding agencies, policies, guidelines, and agreements, including Tri-Council Granting Agencies (NSERC, SSHRC & CIHR), and other federal and provincial programs and guidelines, such as Canada Research Chairs (CRC) Program, Canada Foundation for Innovation (CFI) and Ministry of Colleges and Universities (MCU) - Ontario Research Fund (ORF)

• Outstanding written and oral communication skills, including understanding diverse disciplines, strong analytical skills, resourcefulness, accuracy, thoroughness, and attention to detail, and follow-up required

• Critical thinking skills required to review research proposals and resolve issues with processes

• Demonstrable understanding and knowledge of administrative functions, and research grant proposals and programs; experience in program management

• Ability to attend conferences and external research related events as required

• Required to become member of Canadian Association Research Administrators (CARA), a professional association

• Knowledge and understanding of financial matters, including budget development, journal entries, and budget transfers

• Ability to handle and respond to diverse demands/expectations, i.e., agencies, researchers, Head/Dean and Senior Administration

• Demonstrated proficiency with database administration, MS Office Productivity Suite (Word, Excel, PowerPoint), Lotus Notes, electronic financial management system (e.g., Uwinsite Finance) and website maintenance (e.g., Drupal)

PREFERRED QUALIFICATIONS :

• Knowledge of the internal structure and governance of the University community, including the services provided, lines of authority, and communication process.

• Knowledge of faculty appointment processes.

THE FOLLOWING TESTS WILL BE ADMINISTERED :

MS Word (Intermediate); MS Excel (Intermediate); Typing (40 NWPM); Writing Test (70% pass); Accounting Test (70% pass); Proofreading Test (70% pass).

COMPETENCIES:

• Ability to manage stress and deal with tight internal and external deadlines and heavy workloads

• Demonstrated ability to deal with multiple and sometimes conflicting priorities and projects

• Strong interpersonal skills, ability to work independently with minimal supervision and within a team environment; ability to take initiative and problem-solve; awareness of and sensitivity to individual, gender, and cultural differences

• Ability to maintain strict confidentiality and be able to exercise tact diplomacy, discretion, integrity, and sound judgment at all times

• Demonstrated ability to work closely with others to create applications, reports, and related documents

• Proven client-centered service delivery, effective time management and organizational skills

• High degree of cultural competence with the ability to deal with a diverse faculty and staff population

EMPLOYMENT EQUITY STATEMENT:

In pursuit of the University's commitment to employment equity, members from the designated groups (women, Indigenous Peoples (First Nations, Métis, Inuit), racialized persons, persons with disabilities, and persons who identify as 2SLGBTQIA+) are encouraged to apply and to self-identify. Candidacy for this position will require you to be authorized to work in Canada.

For an accommodation for any part of the application and hiring process, please notify the Recruitment Team (employment@uwindsor.ca). Should you require further information on accommodation, please visit the website of the Office of Human Rights, Equity & Accessibility (

POSTING CLOSES AT 4:00PM ON THURSDAY MAY 9, 2024

PLEASE SUBMIT YOUR COVER LETTER AND RESUME TO employment@uwindsor.ca (ref #2024-FT-23)

Job Type: Full-time

Pay: $40.89 per hour

Expected hours: 35 per week

Benefits:

• Company pension
• Employee assistance program
• Tuition reimbursement
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Bachelor's Degree (required)

Experience:

• Research Grant: 3 years (preferred)
• Administrative experience: 3 years (preferred)

Work Location: In person

Application deadline: 2024-05-09