Contract Immigration Assistant

3 weeks ago

Edmonton AB, Canada University of Alberta Full time

This position is a part of the Non-Academic Staff Association (NASA).


The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.


The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.


Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .



The University of Alberta’s Research Administrative Services (RAS) is a part of the Office of the Vice President, Research, and Innovation (OVPRI) portfolio. The RAS Agreements team is responsible for the review, negotiation, and approval of agreements and contracts to ensure compliance with University and sponsor terms and conditions, which enables the University to effectively manage the financial and legal obligations. The Agreements team works with over 1000 foreign and domestic, federal, provincial, and industry sponsors.


The RAS Agreements team is looking for a highly motivated and organized self-starter to fill the position of Contracts Specialist within the Agreements team focusing on research funding and non-funding contracts and agreements. Reporting to the Assistant Director, the Contracts Specialist responsibility is to independently analyze, interpret and process complex and specialized research agreements and awards and requires a legal knowledge of patent, trademark, and copyright terminology and processes and an ability to think critically in order to formulate and implement time sensitive deadlines. The ideal candidate will have insight into intellectual property issues and an understanding of contract review principles.



Negotiates, drafts and manages research agreements (Contracts, Memorandums of Understanding, Amending Agreements and Subcontracts); negotiates these agreements independently; Interacts with attorneys, company executives and researchers dealing with uncommon inquiries and/or situations related to contracts
Works closely and cooperatively with the Technology Transfer Services and Risk Management teams.
Processes complex awards by ensuring that all sponsor terms and conditions are met and in compliance with University policies
Ensures all required partnership and collaborating agreements for a research project are in place and the terms and conditions are consistent; Assists researchers in proposal planning; Coordinates the preparation of proposals, including working with sponsored projects offices and researchers at other institutions
Works cooperatively with others in the review of awarded research applications and proposals for submission to funding agencies to ensure compliance with University research policies and procedures, including those respecting human ethics, animal care and biohazards, and sponsor terms and conditions
Reviews proposed budgets for completeness and accuracy, advising applicants on errors, discrepancies and funding agency policies; Provides authorization for the release of funding resulting from research agreements/awards that comply with University and sponsor policies and conditions
Keep current with existing and new University of Alberta UAPPOL policies specifically: Faculty Agreement, Intellectual Property, Trademark and Copyright policies
ensures that agreement documentation is entered and managed appropriately in database and electronic filing systems
Minimum requirement is an undergraduate degree; graduate degree preferred; 5 years' research administration work experience, preferably in a post-secondary environment
~ Ability to independently represent the Office with University faculty as it relates agreements, and research contracts
~ Understanding of the University's policies and procedures with respect to research administration is an asset
~ Strong proficiency in Windows using Microsoft Office (Word, Excel and Access), Google Apps, Internet and databases; training in PeopleSoft application and tools is desirable

We encourage women; persons with disabilities; Note: This opportunity will be available until midnight May 6, 2024, Edmonton, Alberta local time. #

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