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Administrative Assistant/Data Entry

1 month ago

Ottawa, Canada Altis Recruitment Full time

Are you a detail-oriented individual with a knack for organization and a passion for excellence? Altis is excited to partner with a leading mortgage broker in the search for a Data Entry Administrator for a full-time permanent position located in Ottawa.


Responsibilities:

  • Enter new deals and ensure products reach the correct office
  • Collaborate with brokers and underwriters to gather all necessary information
  • Maintain strong communication and organization skills to quickly find and respond to information
  • Manage and streamline the workflow for new deals
  • Provide data and file management for mortgage files from external mortgage brokers to BHC mortgage underwriters
  • Receive emails from brokers, Mortgage Automator, or underwriters regarding new deal submissions
  • Add all emails and documents into the designated folder
  • Follow up with brokers for any missing documents
  • Update the New Deals/Data Entry to ensure the most current information
  • Maintain the appraisal spreadsheet to ensure accurate appraiser information
  • Update files as needed
  • Set up new files for underwriters

Requirements:

  • Prior data entry/admin experience; understanding of the mortgage industry is a plus
  • High degree of accuracy in data entry from external provided documents and forms to internal programs
  • Excellent communication skills with external clients and managers via email, telephone, and in person
  • Proficient in Excel: able to maintain and improve existing Excel programs (assigning macros, locking cells, protecting spreadsheets, conditional formatting, understanding data sources, and usage)

Perks:

  • Employee Health Benefits: Comprehensive health, dental, and vision coverage.
  • Vacation: 3 weeks of vacation to relax and recharge.
  • Personal & Sick Days: Paid personal and sick days for when life happens.
  • Fun Company Culture: Enjoy a positive and engaging work environment with team-building activities and company events.

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