Senior Documentation Specialist

4 weeks ago

Markham, Canada Infotek Consulting Inc. Full time

Job Description: Documentation Specialist


Not looking for technical writer

Position Overview:

We are seeking an experienced Documentation Specialist to lead the optimization of our consumer-facing document management processes. This role is ideal for candidates with a background in document management or governance within large organizations such as banks, finance companies, insurance companies, law firms, or pharmaceutical companies. The ideal candidate will have extensive experience in creating and managing governance structures around document management to ensure the accurate use and version control of standard form documents across different business units.

Key Responsibilities:

Assessment and Analysis:

  • Conduct thorough evaluations of our current consumer-facing document management processes to assess their effectiveness in quality and version control.
  • Identify opportunities for improving process efficiency and effectiveness.
  • Review and evaluate the organization's current tools and systems for managing consumer-facing documents, pinpointing areas for enhancement.

Process Development and Implementation:

  • Design and execute a streamlined, standardized process for managing consumer-facing documents that ensures robust quality and version control.
  • Develop protocols for the creation, approval, execution, revision, and archiving of consumer-facing documents.
  • Incorporate technology solutions to improve document quality control, version control, reporting, and accessibility.

Cross-Functional Collaboration:

  • Partner with departments such as legal, finance, and operations to ensure all document changes are meticulously reviewed and approved, maintaining strict quality and version control.
  • Engage with stakeholders to gather requirements and feedback, integrating them into the document management strategy.

Training and Documentation:

  • Create and deliver training materials to educate staff on the new consumer-facing document management processes.
  • Produce detailed documentation that outlines procedures for managing consumer-facing documents effectively.

Continuous Improvement:

  • Define key performance indicators (KPIs) for the document management process and establish a framework for ongoing assessment and refinement of the process.
  • Stay informed about industry best practices and emerging technologies to continuously enhance the document management system.

Ideal Candidate Profile:

  • Proven experience in a document management or governance role within a large organization, preferably in banking, finance, insurance, law, or pharmaceuticals.
  • Demonstrated ability to develop and implement governance structures around document management.
  • Expertise in ensuring the correct use of forms and versions by business units, including managing revisions effectively.
  • Strong analytical skills and the ability to work collaboratively across different departments.
  • Excellent communication and training skills, with the ability to document processes clearly and concisely.

Must be willing to be on site 3 days/wk

  • Freight Documentation Specialist

    2 days ago

    Markham, Canada TDS Personnel Full time

    Our client located in Thornhill requires a Freight Documentation Specialist to join their team on a contract basis. RESPONSIBILITIES: Creating ocean bills of lading. Understanding original bills of lading vs seaway bills of lading. Understanding what a bill of lading is and what is on the bill of la

  • Freight Documentation Specialist

    6 days ago

    Markham, Canada TDS Personnel Full time

    Our client located in Thornhill requires a Freight Documentation Specialist to join their team on a contract basis. RESPONSIBILITIES: Creating ocean bills of lading. Understanding original bills of lading vs seaway bills of lading. Understanding what a bill of lading is and what is on the bill of lading (shipper/notify party/consignee) weights...

  • Freight Documentation Specialist

    6 days ago

    Markham, Canada TDS Personnel Full time

    Our client located in Thornhill requires a Freight Documentation Specialist to join their team on a contract basis. RESPONSIBILITIES: Creating ocean bills of lading. Understanding original bills of lading vs seaway bills of lading. Understanding what a bill of lading is and what is on the bill of lading (shipper/notify party/consignee) weights...

  • Freight Documentation Specialist

    7 days ago

    Markham, Canada TDS Personnel Full time

    Our client located in Thornhill requires a Freight Documentation Specialist to join their team on a contract basis.RESPONSIBILITIES:Creating ocean bills of lading. Understanding original bills of lading vs seaway bills of lading. Understanding what a bill of lading is and what is on the bill of lading (shipper/notify party/consignee) weights...

  • Freight Documentation Specialist

    6 days ago

    Markham, Canada TDS Personnel Full time

    Our client located in Thornhill requires a Freight Documentation Specialist to join their team on a contract basis. RESPONSIBILITIES: Creating ocean bills of lading. Understanding original bills of lading vs seaway bills of lading. Understanding what a bill of lading is and what is on the bill of lading (shipper/notify party/consignee) weights etc....

  • Freight Documentation Specialist

    6 days ago

    Markham, Canada TDS Personnel Full time

    Our client located in Thornhill requires a Freight Documentation Specialist to join their team on a contract basis.RESPONSIBILITIES:Creating ocean bills of lading.Understanding original bills of lading vs seaway bills of lading.Understanding what a bill of lading is and what is on the bill of lading (shipper/notify party/consignee) weights etc.Interpreting...

  • Freight Documentation Specialist

    1 week ago

    Markham, Canada TDS Personnel Full time

    Our client located in Thornhill requires a Freight Documentation Specialist to join their team on a contract basis.RESPONSIBILITIES:Creating ocean bills of lading.Understanding original bills of lading vs seaway bills of lading.Understanding what a bill of lading is and what is on the bill of lading (shipper/notify party/consignee) weights etc.Interpreting...

  • Clinical Medication Safety Specialist

    4 weeks ago

    Markham, Canada Sienna Senior Living Full time

    We are Sienna Senior Living, a publicly traded company (TSX:SIA) and one of Canada’s leading owners and operators of seniors’ residences. We offer care, support, services and housing in Retirement and Long Term Care to seniors/residents and their families. And we truly believe it is a privilege to serve Canada’s seniors, ensuring they live fulfilling...

  • Senior Project Controls Specialist

    2 weeks ago

    Markham, ON, Canada Aviva Full time

    Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence. We have an excellent career opportunity with our Ovation Underwriting team, located at our head office in Markham. Reporting to the Senior National Service Manager, as the Ovation HNW Underwriting Specialist, you are responsible for...

  • Freight Documentation Specialist

    7 days ago

    Markham, ON, Canada TDS Personnel Full time

    Our client located in Thornhill requires a Freight Documentation Specialist to join their team on a contract basis. RESPONSIBILITIES: Creating ocean bills of lading. Understanding original bills of lading vs seaway bills of lading. Understanding what a bill of lading is and what is on the bill of lading (shipper/notify party/consignee) weights etc. ...

  • Freight Documentation Specialist

    6 days ago

    Markham, ON, Canada TDS Personnel Full time

    Our client located in Thornhill requires a Freight Documentation Specialist to join their team on a contract basis. RESPONSIBILITIES: Creating ocean bills of lading. Understanding original bills of lading vs seaway bills of lading. Understanding what a bill of lading is and what is on the bill of lading (shipper/notify party/consignee) weights etc. ...

  • Document Control Specialist

    4 weeks ago

    Markham, Canada Murata Power Solutions Full time

    **Position Summary** At the Toronto Design Centre, our Product Development teams provide solutions to our customers through the design and development of AC-DC and DC-DC power supplies. In this role, you will: - Provide product data coordination and management including complex change management, obsolescence, new part setup, and product structuring. -...

  • Senior Surety Specialist, Large Contracts

    4 weeks ago

    Markham, Canada Taleo BE Full time

    Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.We are looking for a Senior Surety Specialist to work with the AVP – Surety and Aviva Surety senior leadership team to manage and develop a book of contract surety business consisting of...

  • Senior Surety Specialist, Large Contracts

    3 weeks ago

    Markham, Canada Taleo BE Full time

    Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.We are looking for a Senior Surety Specialist to work with the AVP – Surety and Aviva Surety senior leadership team to manage and develop a book of contract surety business consisting of...

  • Senior Data Governance Specialist

    4 weeks ago

    Markham, Canada Workday Full time

    Individually, we are people, but together, we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.The Data Governance (DG) team is responsible for setting the strategy, policy and direction of effective Data Governance across Canada. The Specialist works closely with the Data...

  • Senior Data Governance Specialist

    3 weeks ago

    Markham, Canada Workday Full time

    Individually, we are people, but together, we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.The Data Governance (DG) team is responsible for setting the strategy, policy and direction of effective Data Governance across Canada. The Specialist works closely with the Data...

  • Senior Data Governance Specialist

    4 weeks ago

    Markham, Canada Aviva Full time

    Individually, we are people, but together, we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence. The Data Governance (DG) team is responsible for setting the strategy, policy, and direction of effective Data Governance across Canada. The Specialist works closely with the Data...

  • Sustainability Specialist

    3 weeks ago

    Markham, Canada BGIS Full time

    SUMMARY The Sustainability Specialist is responsible for providing reporting and consultative support encompassing BOMA / LEED facilitation, waste and organics diversion, occupant awareness, climate resiliency, green building, sustainability reporting metrics and client driven initiatives. This role is also responsible for contributing to the...

  • Senior Specialist, Disaster Recovery

    4 weeks ago

    Markham, Canada PET VALU Full time

    Description :Job Summary Pet Valu Canada is seeking a Sr. Specialist, Disaster Recovery. The Sr. Specialist, Disaster Recovery will serve as the overall IT contingency lead for the Information System Contingency Plan (ISCP).This individual will manage the Information System Contingency Plan development by coordinating the efforts of a broad set of subject...

  • Clinical Assistant

    3 days ago

    Markham, Canada Specialist Medical Office Full time

    Job Summary: **Responsibilities**: - Prepare patient for physician evaluation, including vitals and medical history - Document observations and care provision with attending physician - Coordinate follow-up appointments with the patient - Anticipates, recognizes and addresses rapidly changing situations Qualifications: - University certification...