Facilities Coordinator

3 weeks ago

oakville, Canada St. Mildred's-Lightbourn School Full time

Coordinator, Facilities

Full-time Permanent Position Monday to Friday, 10am to 6pm

Who We Are

Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred's-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing community.

An Opportunity to Join SMLS

Role Overview

To support our vision of empowered young women challenging and transforming the world, we are currently seeking a Coordinator, Facilities. Reporting to the Manager, Facilities, the Coordinator, Facilities is responsible for the overall physical upkeep and daily maintenance of the school facility and grounds; acting as a primary contact at the school during work hours. This includes general repairs, responding to work orders, event set up, and more. The Facilities Coordinator communicates with students, faculty, and staff members in responding to school needs and is a key member of the facilities team.

Position Details

Department: Facilities

Reports to: Manager, Facilities

Education: College Diploma or acceptable equivalent experience and/or education Experience: 2+ years facility maintenance experience

Experience in a school (an asset)

Basic use of Google Workspace, Microsoft Office products, and Macs

Working Conditions:

  • School and office environment
  • Walking, crouching, standing, climbing, sitting
  • Lifting up to 50lbs
  • Utilizing tools, equipment, and machinery
  • Working at heights
  • Working both indoors and outdoors in various temperatures
Key Responsibilities
  • Assist with the visual inspection of the school facility on a regular basis. Document and correct all identified safety hazards and communicate any concerns to the Manager, Facilities.
  • Ensure grounds and walkways are maintained through all seasons; clearing snow, salting pathways, and cutting grass when necessary.
  • Perform routine maintenance to ensure the physical condition of the school including but not limited to: painting, woodwork, repairs to windows, doors, floors, plaster, drywall, electrical, plumbing, etc.
  • Complete work orders generated by employees for adjustments or changes to classrooms or workspaces, for repairs, installations or alterations as assigned.
  • Assist with the setup and/or take down of facilities for meetings, classrooms, assemblies, and special events, including moving furniture etc.
  • Work with third-party contractors that are on site; signing them in, communicating school needs, providing them with necessary access, and supporting them on the job as needed.
  • Respond to any custodial emergencies that arise.
  • Act as primary school facilities contact for after-hours school event staff and for
after-hours rental clients.
  • Address urgent needs of school rental clients and escalate any concerns to the Manager, Facilities as required.
  • Monitoring inventory and advising when supplies need to be replenished.
  • Ensuring compliance with all required laws and regulations that pertain to the operating of facilities in a safe and effective manner.
  • Operating tractors, lawn mowers, and other equipment and tools as needed.
  • Prioritizing health and safety at all times.
  • Completing special projects and other duties as assigned.
Who You Are

Your Strengths

Above all else, the successful candidate is a champion for girls' education. You are also:

  • Collaborative in working well with others and capable of working independently.
  • Excellent with interpersonal and relationship-building skills needed to form and maintain effective working relationships with people at all levels within the school community.
  • Excellent in customer service with skills to understand the requirements and the needs of the users, listening, and communicating effectively.
  • Excellent in organization and time management; managing multiple activities and competing priorities.
  • Professional, polished and tactful.
Your Knowledge, Skills & Experience
  • Experience doing general repairs, responding to work orders, following daily maintenance routines.
  • Basic carpentry skills including painting experience and general mechanical skills.
  • Basic computer skills.
  • Operating machinery including tractors, lawn mowers, chain saws, etc.
  • Experience utilizing various tools including table saw, sanders, nail guns, etc.
  • Working knowledge of Occupational Health & Safety Act including workplace inspections (asset).
  • Experience with Workplace Health & Safety Committees (asset).
  • Experience in a school environment (asset).
Why Join SMLS?

Our work is meaningful and important. As a school, we support each student's interests, talents, learning needs and strengths. Through our world-class facility, Signature Programs, expertise in girls' education, and dedication to personalization, our students become lifelong learners equipped to achieve excellence in whatever path they choose.

When you join SMLS, you join a fun and supportive community

Our employees enjoy competitive compensation packages and may be eligible for some of the following benefits:

  • Health, vision, and dental care
  • Life insurance, AD&D insurance, and Long Term Disability insurance
  • Employee & Family Assistance Program (EFAP)
  • Mental health & wellbeing resources
  • Ontario Teachers' Pension Plan / RRSP program with up to 5% employer match
  • A healthy lunch program during the school year
  • On-site fitness facilities
  • On-site parking
  • Time off during Winter Break and March Break
  • Summer hours and extra long weekends in line with the school calendar
OUR VISION

Young women empowered to challenge and transform the world.

OUR MISSION

To engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing community.

OUR VALUES

Excellence · Courage · Integrity · Belonging

If you are interested in an opportunity to join our school, please apply online at

We appreciate and thank all applicants for your interest in SMLS, however, only those candidates invited for an interview will be contacted.

SMLS is an equal opportunity employer and we accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. We value diversity and are committed to creating an inclusive environment within our community. Please contact Human Resources with any requirements or questions.

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