Office/Administrative Coordinator

2 days ago

Edmonton, Canada V3 Companies Full time

What’s next in your administrative career? Are you looking to join a fast-growing firm with a vibrant culture where you can use your people and office skills to help foster an office atmosphere that reflects V3’s collegial culture?

If so, V3 is adding to our team and would love to talk to you if you:

-Enjoy working in a team-oriented collaborative environment

-Value the opportunity to make a difference

-Are passionate about finding ways to help the entire team function more effectively

-Likes to have FUN while still focused on achieving goals and objectives


From our Edmonton-area office, V3 engages in planning, civil engineering, transportation, and Survey projects throughout Alberta, British Columbia and Saskatchewan. Our small but fast-growing firm provides you with a variety of opportunities to make a difference. With about 35 employees, you’ll have the rare opportunity to help design your career as we’ll search how to best match your skills to our needs.


Here’s how you fit into the V3 Team…

Perform reception and administrative duties for the office (e.g., expense reports, calendar management, supplies ordering and inventory )

Assist with out-of-town travel arrangement, including travel related to projects, inter-office visits and out-of-town conferences;

Coordinate resolution of facilities issues with primary leaseholder and landlord.

Assist Project Staff with:

Preparation of transmittal letters;

Format, collate, print and transmit/submit proposal responses, project reports, meeting materials and permit submittals (as warranted);

Provide accounts receivable collection support, verifying receipt and payment status with clients’ accounts payable staff;

Add and manage contacts in our database system.

Pull requested data from external sources


As a professional consulting firm, we’re only as good as each member of our combined team. For this position, we’re seeking someone with the following background:

2+ years of experience working in a professional office

Proficiency in Microsoft Office (excel, word, PowerPoint, teams; experience with Bluebeam and Deltek would be a plus

Strong organizational skills and attention to detail are prioritized, as are effective proofreading, verbal and written communication skills.

Post-secondary education or certification in programs related to Administrative Professional and Business Administration are a plus.

As important to us, however, is to find someone who takes great pride in solving issues and helping their fellow employees. Teamwork isn’t a term we throw around lightly at V3.

We believe in hiring the best people and care about your skills relative to your experience, but we also place a premium on character and fit. Our win-win scenario is when you’re as happy working with us, as we are when calling you, our teammate.

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