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Legal Coordinator
3 months ago
ABOUT US
At HUB International, we are a team of entrepreneurs. We believe in protecting and supporting the aspirations of individuals, families, and businesses. We help our clients evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees to learn, grow, and make a difference. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence.
HUB is the 5th largest global insurance and employee benefits broker, providing a boundaryless array of business insurance, employee benefits, risk services, personal insurance, retirement, and private wealth management products and services. With over $5 billion in revenue and more than 17,000 employees in 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.
The successful Legal Coordinator will embody the values of Legal & Compliance in interactions with our leaders and our staff. They will bring a strong service attitude, positive interactions and ability to relate to people at all levels, excellent written and oral communication skills, strong organizational capabilities, attention to detail, and consistent follow-through. The individual in this role must enjoy being a Legal Coordinator, take pride in their work, work smart, be perceptive in complex situations, and leverage strong competence in being and thinking two steps ahead. This is an exciting opportunity to work in a highly collaborative team environment with a fast growing, culturally diverse organization.
This position will be hybrid – working in either the Toronto or Oakville Offices at least three days per week.
Job Responsibilities:
- Represents the Canadian Legal team in all interactions (internal and external) in a positive and professional manner.
- Proactively manages and coordinates the daily schedule of the Canadian General Counsel including calendar, contacts, any travel arrangements, meetings, conferences, and seminars. Must be able to independently identify and resolve issues with calendar, scheduling, and travel.
- Excellent meeting/event preparation experience including set-up, scheduling, arranging for food/drinks, preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion.
- Plans, coordinates, and manages on and off- site meetings
- Creates, edits and sends written correspondence that is grammatically correct, tactful, eloquent, professional, and appropriately addresses the request/situation.
- Collects and prepares data and distributes reports, forms, and documents in a timely fashion.
- Maintains the team’s intranet site located on our internal website platform.
- Completes follow-up requests and various other support tasks within identified deadlines.
- Prepares and processes expense reports and Law Firm invoices in a timely and accurate manner.
- Assists work teams with logistics (meeting set-up, workshops, photocopies, presentations, etc.) and report production.
- Maximizes the time and organization of the General Counsel and other members of the Canadian Legal team.
Qualifications:
- 2+ years of experience as an Assistant or Coordinator preferred.
- Experience working in a fast paced, growing, complex organization is a plus.
- Experience making domestic and international travel arrangements.
- Demonstrated ability to work on multiple tasks concurrently.
- Success working across functional areas and with all levels in the organization.
- Strong initiative and ability to work independently – examples of ‘owning’ the work.
- Advanced and independent MS Office (Word, Excel, and PowerPoint) and Internet skills required
- Ability to use Contract Lifecycle Management and/or similar systems or platforms
- Demonstrates a high level of integrity and the ability to maintain confidentiality.
- Sets daily priorities and manages time efficiently; seeks input when changing or competing priorities arise.
- Bachelor’s degree preferred
JOIN OUR TEAM
Do you believe in the power of innovation, collaboration, and transformation? Do you thrive in a supportive and client focused work environment? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization? When you join HUB, you will be part of a community of learners and doers focused on helping our leaders maximize the potential of their employees.
