Proposal Specialist

B+H Architects Vancouver Studio is seeking an experienced Proposal Specialist. As a Proposal Specialist with B+H Architects, you will be a member of a dynamic and highly collaborative Marketing & Business Development team. Your primary focus will be responsibility for project management and coordination of proposals (EOIs, RFQs, RFPs, letters) characterized by strategic research, compelling and tailored writing, an eye for graphic design and layout, and driven by a winning sales strategy developed in partnership with Principals and leaders. However, you will also have a business development orientation, with a passion for the architecture and design industry and interest in monitoring industry developments and identifying potential leads. You will also occasionally support Marketing & Communications initiatives and special projects in support of elevating our brand and design profile to clients and external audiences in the Vancouver market.

While based in Vancouver, you will also have the opportunity to support business development and proposals efforts in other studios as required. Reporting to the Senior Manager, Proposals, you will actively work and collaborate with the rest of the Marketing & Business Development team based across North America. The successful candidate will need to be comfortable working in a highly supportive virtual team environment, but also keen to take the initiative and realize the full potential and possibilities of being the key marketing and proposal person on-the-ground in Vancouver.

Is this the Role for You?

• Do you thrive in a highly collaborative, team-based environment that spans multiple offices and geographies?
• Are you fearless and persistent when working to get the best material, told with the customer’s needs at the forefront, on time and on target?
• Are you a high energy, proactive and enthusiastic self-starter, who sees opportunities instead of issues and meets obstacles with alternative solutions and a smile?
• Do you define “being a team player” as enthusiastically doing what it takes to help the whole team succeed, regardless of the task?
• Do you want to be part of a global Marketing & Business Development team intent on becoming the best in the architecture and design industry?
• Do you want to be part of a global architecture & design firm on the rise, with exciting future aspirations?
• Do you want to continuously learn and develop in your career?

RESPONSIBILITIES

• Project management of proposal submissions – Develop detailed work-back schedules and timelines based on submission deadline; proactively manage and coordinate all planning and review meetings / calls; capture and circulate review meeting outcomes and action items; liaise and coordinate with graphic design team and coordinate timely production and delivery of proposals.
• Exceptional researcher and a persuasive writer – Show strong research skills into markets, sectors, competitors and potential targets, with an ability to translate information into insight able to fuel winning sales strategies and compelling and tailored narratives.
• Proposal development and coordination – Provide coordination support to ensure timely and high-quality submission of proposal responses and client presentations, including: reviewing and assessing proposal requests and bid documents; proactively identifying and flagging risks that should be considered as part of a Go-No Go decision; developing a recommended proposal response structure and; assembling foundation content that addresses requirements.
• Sourcing, compiling and editing proposal content – Convert and integrate technical content provided by various authors and subject matter experts into a cohesive, compelling and well-written narrative and proposal document that is aligned with win themes.
• Infrastructure, content & reporting – Assist in maintaining proposal-related content elements within the firm’s Knowledge Management infrastructure and contribute to and support all proposal / pipeline tracking reporting requirements.
• Developing Marketing & Sales Material – Assist with developing presentations, collateral, graphics/visual aids, and leave-behind packages for various BD pursuits and Marketing & Communications initiatives. Perform updates and edits to existing marketing collateral as needed.
• Support Marketing & Communications initiatives as needed – Occasionally support the Global Director of Marketing & Communications with specific initiatives and projects as the key marketing person on-the-ground in Vancouver. These include but are not limited to client events, promotional activities, content development, conference participation, awards submissions, and PR support.
• Being a “hand on deck” – Understand that a dynamic, energetic marketing environment sometimes means important tasks are assigned to “all hands on deck” or whoever can help in a pinch. Assist (and/or lead) efforts on short notice that contribute to overall team success, even if they may fall outside the normal, day-to-day job description.

CORE COMPETENCIES & QUALIFICATIONS

• Minimum of 5 years of experience in the professional services sector, spanning RFPs, RFQs, EOIs and client presentations.
• Exceptional organizational skills, with an ability to excel in a deadline-driven environment, and the ability to juggle competing and constantly-changing priorities.
• Excellent verbal and written communication skills, with an ability to grasp technical concepts and language and convert into compelling language; as well, an ability to compile disparate content elements from a distributed group of authors into a cohesive and compelling response.
• Able to work independently and as part of a team.
• Demonstrated proficiency in Adobe InDesign and Microsoft Office (Word, Excel, PowerPoint).
• Bachelor’s degree in marketing, communications, business or equivalent experience in a related discipline.
• Experience in the architecture, design or engineering consulting industries a plus.
• This role requires flexibility and the ability to work overtime and across different time zones as required.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for the job. Duties, responsibilities and activities may change at any time with or without notice.

BENEFITS OF WORKING AT B+H

People represent our most valued asset. By investing in our employees, we are also investing in the ongoing success of our company. We pride ourselves on offering a comprehensive, People First benefits package to promote health and wellness, enhance work/life balance and ensure long-term stability for our employees and their families.

• Hybrid work arrangements with a combination of working in the dog-friendly Vancouver Studio and remotely.
• Competitive pay.
• An excellent employer paid Extended Health & Dental Benefit, Life, and AD&D.
• Referral bonus program.
• Company’s perks/discounts (i.e Goodlife, perkopolis etc.).
• You will be exposed to an open, continuous-learning environment where professional development and career progression is encouraged.
• You will work within a dynamic, driven, high-achieving, close-knit, and fun-loving team.
• And lots of fun studio events.

OUR FIRM

B+H is a global, award-winning, full-service design firm recognized for excellence in sustainable design, technical expertise and the delivery of complex, large-scale projects. A legacy of 70 years of design innovation and problem solving has endowed us with a depth of knowledge, skill and agility that benefits each client we serve, wherever they are in the world.

B+H is a member of the Surbana Jurong Group, a global leader in urban and infrastructure consulting. Together, we leverage a team of over 16,500 architects, designers, planners, engineers, and specialists across 130+ offices to deliver best-in-class consultancy for sustainable development. From homes and cities to cutting-edge infrastructure, we combine expertise in design, technology, and human-centered thinking to create high-performance environments that elevate lives and contribute to a healthier planet. Whether collaborating within B+H’s ten studios or across the Surbana Jurong network, we push creative boundaries and embrace bold ideas to shape spaces, communities, and economies for a brighter future.

Collaborating across global studios, B+H’s architects, interior designers, planners, landscape architects, organizational design specialists, experience designers, researchers, analysts, and brand strategists combine strategic thinking, bold design, and advanced technology with the creative human energy of an interdisciplinary, multi-generational team. B+H delivers strategic consulting and high-value design solutions that shape spaces, communities, and economies.

For more information about our firm please visit www.bharchitects.com

Diversity and inclusion have always been at the core of our values at B+H. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds. B+H is an Equal Employment Opportunity Employer. Individual accommodation will be provided for applicants with disabilities who meet required qualifications. Please advise us at any time during the recruitment process.