Executive Assistant to Chief Executive Officer

3 weeks ago

Montreal, Canada Njord Gear Co. Full time

About Njord Gear

Njord Gear is a fast-growing medium-sized business in the consumer technology industry based in Montréal. As we expand, we are seeking a dedicated and proactive Executive Assistant to support our CEO and help establish essential structures and processes within our organization.


Description

We are looking for a highly organized and versatile Executive Assistant to the CEO. The ideal candidate will play a crucial role in ensuring the smooth operation of the executive office and contributing to the overall efficiency of the company. The candidate would bring innovative strategies to add structure and develop on opportunities for improvement. This position requires a proactive individual who can handle a variety of tasks, from administrative duties to project coordination and basic social media management.


Key Responsibilities 

- Manage the CEO’s calendar, schedule meetings, and plan travel arrangements.

 - Prepare and edit correspondence, communications, presentations, and other documents.

 - Assist with payouts, invoices, and payroll processing.

 - Oversee logistics for company events, meetings, and travel arrangements.

 - Coordinate with vendors and service providers to ensure smooth operations.

 - Manage file organization and maintain an efficient filing system.

 - Assist the CEO in various projects, ensuring timelines and deliverables are met.

 - Coordinate with internal teams and external partners to facilitate project completion.

 - Assist with basic social media management, including content creation and scheduling.


Requirements

- Bachelor’s degree in Business Administration, Management, Marketing, or related field.

- Proven experience as an Executive Assistant or in a similar administrative role.

- Strong organizational and multitasking skills.

- Excellent written and verbal communication skills.

- Proficiency in Microsoft Office Suite and familiarity with social media platforms.

- Ability to work independently and handle multiple projects simultaneously.

- Discretion and confidentiality in handling sensitive information.


Preferred Qualifications

- Proficiency in French.

- Experience in a growing business environment.

- Familiarity with financial processes and accounting principles.

- Project management certification or relevant experience.

- Basic graphic design skills for social media content creation.


Why Join Us

- Opportunity to work closely with the CEO and make a significant impact on the company's growth.

- Collaborative and innovative work environment.

- Competitive salary and benefits package.

- Professional development and growth opportunities.

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