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Administrative Assistant

2 months ago

Fort Saskatchewan, Canada Airswift Full time

Airswift is seeking an Administrative Assistant to join one of our major energy oil & gas clients in Fort Saskatchewan, AB, on a 12-month contract.


Roles and Responsibilities

  • Answering and directing phone calls
  • Greeting and assisting visitors
  • Managing and distributing incoming and outgoing mail
  • Maintaining office supplies inventory and ordering new supplies for the main office and field offices
  • Completing general orders for building maintenance, including office furniture
  • Handling administrative requests and queries
  • Performing data entry
  • Assisting with the onboarding of new employees
  • Liaising with clients, suppliers, and other staff
  • Managing distribution lists and phone lists
  • Gathering and submitting contractor hours
  • Updating the internal communication page
  • Managing security management software for the main office
  • Supporting social club events
  • Preparing catering for town halls
  • Assisting the fleet admin with prepping new and outgoing fleet vehicles
  • Completing PPE and vehicle safety equipment orders
  • Supporting administrative team members with various ad hoc tasks as needed


Requirements

  • Valid Driver's license
  • Minimum 2-5 years of relevant administrative experience
  • Strong Team Player
  • Ability to Thrive in a Fast-Paced environment
  • Self-Starter