Program Coordinator in Events, Alberta

2 weeks ago

Greater Calgary Metropolitan Area, Canada JPdL Full time

Position: Program Coordinator for Events, Alberta


Supervisor: General Manager of Operations

Experience: 3 years minimum

Status: Full-time

Salary: Competitive salary based on professional experience, incentive plan and benefits

Flexible working mode: Remote

**Candidates must reside within the cities mentioned for regular travel during events, when required** 

Start date: Immediately


JPdL Offices:  Calgary, Alberta 


ABOUT JPdL 

Founded in 1982 by Jean-Paul de Lavison, JPdL has become one of the largest events and conference planning companies in Canada. Its expertise is based on three pillars of activity: 

1. Management of corporate and association events and incentive trips for the Canadian market. 

2. Design and management of incentive trips, seminars, learning expeditions and professional missions across Canada, adapted to the needs of European clients.  

3. Design, management and logistics of conferences, congresses and symposiums at local, national and international levels.


WHAT SETS US APART 

Our dynamic structure is continually adapting, meeting challenges and transforming itself to better meet today's context and requirements. The need to give meaning to our actions and the desire to get involved to make a difference The desire to integrate sustainable development issues into our daily activities and to adopt specific eco-responsible actions for the exemplary management of all our events.



Job Duties and Responsibilities:


Events Operations: 


• Working in assistance to the General Manager, Operations, Program Managers and Sales Managers to ensure the smooth and flawless execution of programs; 

• Supporting Program Managers to successfully operate and manage programs (incentives, meetings and other special events) as assigned by his/her supervisor – programs will include, but are not limited to the management of: transportation, production, (entertainment, A/V, staging), off-site venues, tours & activities, food and beverage (onsite, off-site and restaurants), gifts & amenities;

• Helping to manage the contract/on-site staff database, the processing of resumes and interviews, etc.;

• Maintaining hotel, venue and other product knowledge; 

• Assisting with supervision of large programs on-site; 

• Handling other tasks as required by you supervisor.


Proposal and Product Development - Creative Services, in a supporting role:


• Work closely with the JPdL West team, the Director of Sales and Sales Manager(s) in other offices to assist the Sales Department in achieving its goals and objectives 

• Support and develop creative, profitable and cost-effective, compelling and best in class proposals for clients within the required deadlines 

• Act as a subject matter expert on destinations and site options 

• Maintain and add to database of product (service offerings) information and keep all said product databases up to date with content and current pricing 

• Assist in maintaining and growing relationships with key industry partners, including but not limited to: DMOs/CVBs, local hotel sales representatives, Convention Centers, vendors and other industry colleagues in Western Canada (British Columbia and Alberta) 


Profile:


• Minimum 3 years of coordinating/operating business events

• Degree or accreditation in Hospitality/Event Management or related field an asset (CMP, DMCP, DES)

• Self-motivated, entrepreneurial, and able to work independently

• Knowledge of Canadian venues and attractions, specifically locations in Alberta and British Colombia

• Proficiency with Microsoft 365 Suite (SharePoint, Excel, Word, Outlook) 

• Knowledge of FileMaker an asset

• Research and analytical skills

• Negotiation, communication, writing, and organization skills.

• Outstanding attention to detail 

• A passion for continuous education on new product offerings including participation in supplier events and association networks

• Proven success in delivering results in a fast-paced and dynamic work environment

• Ability to work collaboratively within a team 

• Bilingualism (English/French) an asset.


Contact: 


If you feel ready to join the JPdL team, we would love to meet you Send us your curriculum vitae

and a cover letter to rh.hr@jpdl.com. Please indicate in the subject of the email: “Program

Coordinator for Events, Alberta”.

  

Thank you for your interest in JPdL. Only candidates selected for an interview will be contacted.  

 

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