Manager, Events

2 weeks ago

Toronto, Canada Events by Dionne Inc. Full time

Events by Dionne Inc is looking for a passionate and enthusiastic detailed-oriented events professional with a strong skill in operations and event management.

The Manager, Events & Operations role will provide event management and execution of all operational functions and services, ensuring seamless day to day functionality and project management of all events. Reporting directly to the CEO, this role will champion our project management system - Clickup, bringing it up to the status that we need to manage the day to day operations while supporting the event planning on key projects.


Position: 6 mths Contract, Full-time (with strong opportunity to become FT permanent)

Start: July 2024 (however, we’re searching for the right person so this is flexible)

Experience Required: Minimum 5 years in similar position

Compensation: based off an annual salary of $71,500


Does this sound like you?

  • Excel at bringing structure to chaos 
  • Logistical planner able to create seamless operations
  • Able to create deadlines for others and able to meet deadlines personally
  • Effective communication with multiple stakeholders including C- Suite level
  • Technologically Savvy with Project Management Software & Event Systems
  • Independent thinker able to self motivate outside of traditional office setting
  • Passionate about Special Events and full scale planning & experience design
  • Collaborative work style while still taking ownership of assigned tasks
  • Flexible in nature to manage the ebbs and flows of client decision making in a fast paced environment.
  • Able to take direction and offer solutions


Responsibilities

The Manager, Events & Operations will manage all aspects of the day to day event executions and deliver excellence alongside a small team

  • Work with our 3rd party partner and revamp the existing operational workflows (Clickup)
  • Assist CEO with completion of the Operational Guide and Client Onboarding
  • Supporting strategic goals and priorities by innovatively managing resources.
  • Work closely with the team to ensure the flawless execution of programs
  • Successfully manage and operate programs of all sizes, on-site and remotely. 
  • Maintain the highest level of business and personal integrity with clients, suppliers, industry and office colleagues.
  • Create budgets, negotiate contracts with vendors, monitor expenses, and develop payment schedules for the clients to follow.
  • Manage involvement of vendors in EbD network of professionals if applicable
  • Develop timelines, production schedules, and coordinate logistical details.
  • On-site Management: Oversee setup, execution, and on site production, serving as a main point of contact for vendors and venue staff.
  • Work alongside our designated event producer on site to execute seamlessly 
  • Post-Event Evaluation: Assess event success, gather feedback, and identify areas for improvement to assist CEO with contract renewals


Qualifications

  • Post Secondary diploma/degree in Meetings & Event Management, Special Events Coordination, Sport & Event Marketing or related field….
  • A minimum of 5 years experience in similar role
  • Exceptional communication, negotiation, and interpersonal skills.
  • Experience with Clickup or any similar project management software 
  • Leadership Skills with ability to delegate responsibilities to junior coordinators
  • Exceptional attention to detail, ensuring accuracy in all deliverables.
  • Proven results working with creative and production agencies.
  • Ability to thrive in a fast-paced, ambiguous environment.
  • Ability to travel, as required.
  • Able to prioritize tasks and can manage expectations with clear communication
  • Legally able to work in Canada


Perks and Benefits

  • Flexible working hours in a results driven environment
  • Paid office closure for 2 weeks over the December Holiday season
  • Opportunity to travel for events where applicable
  • Access to Educational opportunities through Industry Association events


*Please include a non-traditional cover letter, showcasing your personality in any way you like. Diversity is welcomed - so be yourself*

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