Executive Assistant

2 weeks ago

Greater Toronto Area, Canada Lock Search Group Full time

Our leading client in the Food Production industry is looking for an Executive Assistant to be aligned to the President to provide comprehensive administrative support to the president and executive team. The ideal candidate will possess exceptional communication skills, impeccable attention to detail, and the ability to manage multiple tasks efficiently. The Executive Assistant will be responsible for handling a wide range of administrative and executive support tasks, enabling our executives to focus on strategic initiatives and business priorities.


This is a full time position, with 5 days a week in their Vaughan office.


Responsibilities


  • Review documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
  • Provide comprehensive support to all members of the Advisory Board
  • Arrange travel and hotel reservations for both Leadership and Advisory Board Members
  • Be an active member and facilitate the Social Impact Committee – Seeding Change
  • Point of contact for B Corp certification status and renewal
  • Process invoices pertaining to the Advisory Board
  • Complete expense reports and other administrative duties
  • Collaborate with CEO or cross-functional teams to coordinate logistics of meetings, seminars, workshops, special projects and events as required.
  • Manage inventory of office supplies and place orders when required.
  • An active member of the Social Committee and Joint Health and Safety Committee.
  • Planning and organizing Leadership Team meeting and recording minutes
  • Account Admin contact for Telecom Service
  • Support with other administrative tasks and ad hoc assignments as required.
  • Customer Service (Backup)
  • Manage Customer Service inbox (inquiries, complaints)
  • Customer Service phone calls (inquiries, complaints)
  • Log complaints, gather information, pass onto QA within the stipulated timeline
  • Manage distribution of vouchers and gift cards (Canada & US)


Requirements


  • College diploma in Business Administration
  • 3-5 years of senior administrative experience (CPG experience preferred)
  • Strong customer service skills in a busy and fast paced work environment
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
  • Organizational and time management skills
  • Keen attention to detail and a “right the first time” approach
  • Ability to maintain privacy and confidential information is critical
  • Strong communication skills
  • Polished, professional approach and the ability to establish and maintain strong interpersonal relationships is necessary

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