HR Coordinator

4 weeks ago

Drummondville, Canada Mattr Full time

POSITION SUMMARY: 
Support HR processes for the Shawflex business segment.

DUTIES:
1. Recruitment & Selection
•    Support full cycle recruitment for full time salaried, hourly and contract positions.
•    Support recruitment process, including developing job descriptions with hiring managers, create and post job advertisements in SuccessFactors, screen candidates, coordinate interviews with hiring managers, conduct interviews, make hiring recommendations to hiring managers, conduct references and background checks, prepare offers of employment and provide onboarding (I.T. and facilities’ requests, orientation presentation).
•    Manage relationships with placement agencies.
•    Prepare and broadcast organizational announcements.
2. Human Resources Information System (HRIS)
•    Management of all employee information in SuccessFactors - add new employees, terminations, promotions, transfers, leaves, reporting changes etc.
•    Reporting and analysis of employee information in SuccessFactors (headcount, annual cycles, etc).
•    Support HR team in handling performance management which includes objective setting, performance reviews, and compensation planning; ensure that the forms are completed accurately and on time.
•    Ad hoc reports in SuccessFactors and Ceridian Dayforce as required by management team.

3.   Employee Relations
•    Assist in the development and implementation of human resources policies, rules, procedures and programs.
•    Stay abreast of regulatory legal requirements such as Excess Hours with Ministry of Labour.
•    Provide support to the manufacturing operations Supervisors and Managers on the handling of employee relations issues and grievances, conduct interviews and confidential internal investigations.
•    Prepare termination letters and disciplinary warning letters.
•    Initiate HR projects to improve employee relations, services, communication within the business segment.
•    Administration and Analysis of Employee Engagement Survey.
•    Committee member of Adult and Children’s holiday events.
•    Administration of employee referral, employee recognition, and perfect attendance programs.
•    Handle arrangements for employee’s personal life events (newborns, loss of family members, etc).
•    Provide information on company’s EFAP program.
4. Training & Development
•    Investigate and coordinate training courses for salaried and hourly employees.
•    Ensure all legislative compliance training is completed.
•    Maintain training database with completed training records.
•    Maintain repository of employee development plans.
5.   Disability Administration/WSIB Claims Management
•    Complete employer portion for Short-Term Disability (STD) and Long-Term Disability (LTD) applications.
•    Liaise with case manager, employee, managers, and payroll on STD and LTD approvals and payments.
•    Complete required WSIB forms for workplace injuries, liaise with WSIB Claims Manager, employee, and Manager, for the employees’ safe return to work (RTW).
•    Respond to employee queries.
6.   HR Administration
•    Maintain wage and salary administration in HRIS.
•    Prepare employment verification letters.
•    Handle day-to-day employee inquiries.
•    Generate ad hoc reports, charts and presentations.


JOB REQUIREMENTS:
•    Undergraduate degree or diploma in Human Resources is experience is required.
•    Human Resource Professional designation (CHRP) would be an asset.
•    1-2 years of human resources experience, preferably in a manufacturing environment with hourly workforce.
•    Broad human resources technical skills with specific strengths in recruitment, on-boarding, and employee relations 
•    Thorough knowledge of legislation and regulatory rulings impacting human resources
•    Ability to work a flexible schedule - will be required to provide support to a 24/7 manufacturing facility.
•    Positive, “can-do” attitude providing an ability to deal with challenging situations.
•    Displays creative and flexible problem-solving skills.
•    Strong organizational skills, discipline, and attention to detail.
•    An individual of unquestioned business ethics and personal integrity
•    Excellent verbal, written and relationship management skills.
 

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