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Secretary II
3 months ago
St. Patrick's Community is a year round school, beginning the school year on August 1, 2024 with alternative calendar breaks from traditional calendars. . Staff and students in year-round schools attend school for the same number of days that students in traditional schools do. The main difference in scheduling is that year-round schools have a break approximately every six weeks, with breaks lasting anywhere from one week to five weeks. The school year ends at the end of June like traditional calendars.
The successful applicant will be energetic, patient, have strong organizational and time management skills and prepared to work in a busy school office environment.
Preference will be given to candidates with a strong commitment to Catholic Education, knowledge of accounting, reception, and office procedures.
The successful candidate will have excellent interpersonal skills as they are required to interact with parents, staff, and school vendors. Knowledge of Excel, PowerSchool, and Google programs and the ability to learn new technology quickly would be an asset.
Duties include but are not limited to:
Control the Purchase Orders and Payment Orders, Accounts Payable and Visa system
Oversee the operational daily accounting system that maintains the Student Generated Funds records to ensure accurate and traceable records are in place.
Ensure the timely collection of school fees via online payment system.
Control the Management of the school security mechanisms and facilities, keys, swipe cards, and janitorial issues.
Oversee the secure cash custody within the facility, ensuring that the school and district assets are properly protected.
Make the weekly bank deposits.
Source the best possible equipment and supplies required by the school.
Manage and training staff to complete and submit staff expense claims
Manage and monitor school budgets and provide systems to monitor and access budgets.
Respond to requests by local administration as well as board office staff for data and information updates.
Submit work orders to the Maintenance Department when needed.
Oversee the First Aid locations and supplies within the school.
Maintain School website and manage weekly parent communication via online newsletter.
Manage uploading and completion of online field trip permission forms
Reconcile all VISA statements and collect all required receipts.
Coordinate and manage protocols and details for the emergency response system.
Assist the Administrative team with duties as needed.
Work as a team to ensure the front office is a welcoming environment where parents, students, and staff can get help.
Provide assistance and coverage to the PowerSchool Administrator. This may include back up reception, first aid, and PowerSchool support.
