Administrative Unit Secretary

1 month ago

PointeClaire, Canada Ville de Pointe-Claire Full time

Department mission

Contribute to citizens’ quality of life by enforcing Pointe-Claire by-laws and protecting Pointe-Claire territory with integrity and vigilance.

Responsibilities and goals associated with the position

The Administrative Unit Secretary ensures that the activities related to the service are completed. The incumbent performs a variety of administrative, clerical and general support tasks for departmental staff, including: calendar management; telephone communications; customer service; and translation, drafting and transcribing correspondence and other documents in English and French.

The jobholder’s main responsibilities are as follows:

  • Receive and review incoming mail and forward it appropriately.
  • Draft routine correspondence.
  • Make sure outgoing correspondence is complete and error-free (typing, grammar, syntax and spelling)
  • Receive, make and redirect telephone calls; welcome visitors; obtain and give out available information.
  • Track documents and follow up on deadlines, reminding the persons concerned as necessary.
  • Make material preparations for meetings and convene them.
  • Attend meetings, take note of the proceedings and write reports or draft minutes.
  • Collect and compile data from various sources.
  • Perform various other secretarial and simple writing tasks; operate standard office equipment.
  • Keep the calendar of her or his direct manager.
  • Make travel arrangements for her or his direct manager (transportation, accommodations, cash advances, expenditure reporting, etc.).
  • Perform any other related task.

Requirements

The applicant must hold a vocational diploma in an appropriate study program. Two (2) years of experience in a similar position are required for this job.

Other requirements:

  • Bilingualism and a good knowledge of English and French grammar
  • Knowledge of Word, Outlook, Excel and Kronos
  • Well-developed organizational skills
  • Interpersonal and customer service skills
  • Knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial work practices

Working hours

35 hours per week

For the period between Thanksgiving and the first Monday in May: Monday to Friday inclusively, 8:30 a.m. to 4:30 p.m., less one hour for lunch. For the period between the first Monday in May and Thanksgiving: Monday to Thursday inclusively, 8:00 a.m. to 4:30 p.m., less 45 minutes for lunch; Friday, 8 a.m. to noon.


Requirements

The applicant must hold a vocational diploma in an appropriate study program. Two (2) years of experience in a similar position are required for this job.

 

Other requirements:

  • Bilingualism and a good knowledge of English and French grammar
  • Knowledge of Word, Outlook, Excel and Kronos
  • Well-developed organizational skills
  • Interpersonal and customer service skills
Knowledgeable in drafting minutes, in typing and formatting documents, and in general office and secretarial

  • Administrative Unit Secretary

    4 weeks ago

    Pointe-Claire, Canada Ville de Pointe Claire Full time

    Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to...

  • Administrative Unit Secretary

    2 hours ago

    Pointe-Claire, Canada Ville de Pointe Claire Full time

    Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to...

  • Administrative Unit Secretary

    3 weeks ago

    Pointe-Claire, Canada Ville de Pointe Claire Full time

    Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to...

  • Administrative Unit Secretary

    1 day ago

    Pointe-Claire, Canada Ville de Pointe-Claire Full time

    Department mission Contribute to citizens’ quality of life by enforcing Pointe-Claire by-laws and protecting Pointe-Claire territory with integrity and vigilance. Responsibilities and goals associated with the position The Administrative Unit Secretary ensures that the activities related to the service are completed. The incumbent performs a variety...

  • Administrative Unit Secretary

    3 weeks ago

    Pointe-Claire, Canada Ville de Pointe Claire Full time

    Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to...

  • Administrative Unit Secretary

    2 months ago

    Pointe-Claire, Canada Ville de Pointe Claire Full time

    Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to...

  • Administrative Unit Secretary

    1 month ago

    Pointe-Claire, QC, H2V, Montréal, Canada Ville de Pointe-Claire Full time

    Department mission Contribute to citizens’ quality of life by enforcing Pointe-Claire by-laws and protecting Pointe-Claire territory with integrity and vigilance. Responsibilities and goals associated with the position The Administrative Unit Secretary ensures that the activities related to the service are completed. The incumbent performs a variety of...

  • Administrative Unit Secretary

    3 weeks ago

    Pointe-Claire, Quebec, H2V, Montréal, Canada Ville de Pointe-Claire Full time

    Department mission Contribute to citizens’ quality of life by enforcing Pointe-Claire by-laws and protecting Pointe-Claire territory with integrity and vigilance. Responsibilities and goals associated with the position The Administrative Unit Secretary ensures that the activities related to the service are completed. The incumbent performs a variety of...

  • School/centre Secretary

    2 months ago

    Pointe-Claire, Canada Lester B. Pearson School Board Full time

    **NOTICE OF VACANCY PLEASE POST****: ANY VACANCIES RESULTING FROM THE STAFFING OF THIS POSITION WILL BE POSTED **SCHOOL/CENTRE SECRETARY **CLEARPOINT ELEMENTARY SCHOOL*** 17 Cedar Ave, Pointe-Claire, Qc. H9S 4X9 **Principal: David Estok*** Status of post: Regular, full-time Start date: August 14, 2023 Working Schedule: 35 hours per...

  • School/centre Secretary

    3 weeks ago

    Pointe-Claire, Canada Lester B. Pearson School Board Full time

    **NOTICE OF VACANCY PLEASE POST****: ANY VACANCIES RESULTING FROM THE STAFFING OF THIS POSITION WILL BE POSTED **SCHOOL/CENTRE SECRETARY **JOHN RENNIE HIGH SCHOOL*** 501 Boul. Saint-Jean, Pointe-Claire, QC. H9R 3J5 **Principal: Jennifer Kurta*** Status of post: Replacement, full-time Start date: July 1, 2023 End date: June 30, 2024, or another date...

  • School/centre Secretary

    3 weeks ago

    Pointe-Claire, Canada Lester B. Pearson School Board Full time

    NOTICE OF VACANCY PLEASE POST ANY VACANCIES RESULTING FROM THE STAFFING OF THIS POSITION WILL BE POSTED SCHOOL/CENTRE SECRETARY JOHN RENNIE HIGH SCHOOL 501 Boul. Saint-Jean, Pointe-Claire, QC. H9R 3J5 **Principal**: Jennifer Kurta **Status of post**: Replacement, full-time **Start date**: July 1, 2023 **End date**: June 30, 2024, or another date...

  • Administrative Officer, Class 3

    2 months ago

    Pointe-Claire, Canada CIUSSS de l'Ouest-de-l’Île-de-Montréal Full time

    Reason for Post: - Work surplus- Position Status: - Temporary - Full-time- Work Shifts: - Evening- Organization: - CIUSSS de l'Ouest-de-l’Île-de-Montréal- Job Territory: - Pointe-Claire- Division: - Nursing Directorate- Service: - Reference number: - CAT3-23-9173- Number of days: - Length of Assignment: - Work Schedule: - Salary: - Number of positions...

  • School/centre Secretary

    1 week ago

    Pointe-Claire, Quebec, Canada Lester B. Pearson School Board Full time

    NOTICE OF VACANCY PLEASE POSTANY VACANCIES RESULTING FROM THE STAFFING OF THIS POSITION WILL BE POSTEDSCHOOL/CENTRE SECRETARYJOHN RENNIE HIGH SCHOOL501 Boul. Saint-Jean, Pointe-Claire, QC. H9R 3J5Principal: Jennifer KurtaStatus of post: Replacement, full-timeStart date: July 1, 2023End date: June 30, 2024, or another date determined by the board.Working...

  • Dental Secretary/secrétaire Dentaire

    2 days ago

    Pointe-Claire, Canada Clinique Dentaire Pointe Claire Full time

    Êtes-vous bilingue, flexible, passionnée pour le service à la clientele, organisé, capable d'effectuer plusieurs tâches à la fois et aimez travailler en équipe ? Êtes-vous une assistante dentaire avec intérêt par le travail administratif ? Contactez-nous ! Située au cœur de l'ouest de l'île, la Clinique dentaire Pointe-Claire offre une gamme...

  • Dental Secretary/secrétaire Dentaire

    1 week ago

    Pointe-Claire, Canada Clinique Dentaire Pointe Claire Full time

    Êtes-vous bilingue, flexible, passionnée pour le service à la clientele, organisé, capable d'effectuer plusieurs tâches à la fois et aimez travailler en équipe ? Êtes-vous une assistante dentaire avec intérêt par le travail administratif ? Contactez-nous ! Située au cœur de l'ouest de l'île, la Clinique dentaire Pointe-Claire offre une gamme...

  • Administrative Assistant

    1 week ago

    Pointe-Claire, Canada ANDRITZ AG Full time

    Job family: Administration, Facilities & Secretarial- Business area: Hydropower- Contract location: Pointe-Claire, Quebec, CA- Working location: Pointe-Claire, Quebec, CA- Location type: Location Flexible- Contract type: Permanent- Job description: - ANDRITZ Hydro Canada is part of an international technology group with an extensive portfolio of sustainable...

  • Dental Secretary/secrétaire Dentaire

    1 week ago

    Pointe-Claire, Quebec, Canada Clinique Dentaire Pointe Claire Full time

    Êtes-vous bilingue, flexible, passionnée pour le service à la clientele, organisé, capable d'effectuer plusieurs tâches à la fois et aimez travailler en équipe ? Êtes-vous une assistante dentaire avec intérêt par le travail administratif ? Contactez-nous Située au cœur de l'ouest de l'île, la Clinique dentaire Pointe-Claire offre une gamme...

  • Administrative Assistant

    7 days ago

    Pointe-Claire, Canada Future Electronics Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.ResponsibilitiesHandle and coordinate active calendarsAdministrative support of departmental...

  • Administrative Assistant

    1 week ago

    Pointe-Claire, Canada Future Electronics Full time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.ResponsibilitiesHandle and coordinate active calendarsAdministrative support of departmental...

  • Secrétaire Aux Ventes/ Sales Secretary

    2 months ago

    Pointe-Claire, Canada Spinelli Full time

    Nous recherchons actuellement un/une Secrétaire aux ventes, pour se joindre à notre équipe chez Spinelli Toyota Pointe-Claire. Si vous êtes à la recherche d’un emploi **dynamique**, d’un environnement de travail **jovial** et de de collègues **hors pair**, vous êtes au bon endroit ! En tant que Secrétaire aux ventes, vous aurez à offrir un...