Office Systems Manager

3 weeks ago

Richmond, British Columbia, Canada Dynamix Agitators Inc. Full time

Are you a proven leader with a knack for fostering collaboration, driving accountability, and building a thriving team environment? Are you passionate about efficiency, organization, and empowering people to do their best work? If so, we're excited to offer you a unique opportunity to lead as our Office Manager

Why Join Us?

We're looking for a motivated and resourceful Office Manager to take charge of daily office operations, implement innovative systems, and inspire our team to succeed. As a key leader, you'll set the tone for productivity, accountability, and collaboration while leveraging technology like Microsoft Office 365 to optimize workflows and streamline processes.

What You'll Be Doing:

Business Systems:

  • Oversee day-to-day office operations to ensure efficiency and productivity.
  • Develop workflows, implement, and enforce office policies and procedures to maintain consistency and compliance.
  • Prepare critical Manufacturing Record Books for Vendor Document submissions.
  • Produce and oversee essential reports, such as capacity tracking and meeting documentation.

Systems Setup and Management:

  • Lead the implementation and ongoing management of Microsoft Office 365 across the organization.
  • Train and mentor employees on Office 365 tools like Teams, SharePoint, and OneDrive to maximize efficiency.
  • Coordinate with IT support to troubleshoot technical issues, and ensure system security.

Project and Process Management:

  • Work with a Project Management mindset. Identify inefficiencies and lead projects to improve workflows and systems.
  • Standardize and oversee processes for Daily Capacity Reports and CAPA meeting systemization. Motivate and manage a diverse team to ensure alignment with company goals and objectives.
  • Foster a collaborative and supportive work environment that empowers team members to excel.
  • Actively monitor project timelines and deliverables, ensuring accountability and results.

What We're Looking For:

Qualifications:

  • Proven experience in office management or a similar management role.
  • Strong track record of team management and helping others understand policy and guidelines.
  • Experience working within the Office 365 environment.
  • Experience facilitating communication tools in Office 365, including MS Planner.
  • Outstanding organizational, multitasking, and problem-solving skills.
  • Exceptional communication and interpersonal abilities to inspire and guide teams.
  • A tech-savvy mindset with a proactive approach to driving improvements.

Bonus Points:

  • Familiarity with workflow automation tools like Power Automate or Zapier.

Why You'll Love This Role:

  • Leadership Opportunities: Directly shape the culture and performance of your team.
  • Impactful Work: Implement systems and processes that will make a lasting difference.
  • Innovative Environment: Work with cutting-edge tools and technology to drive efficiency.
  • Team-Oriented Culture: Be a key player in a supportive and collaborative environment.

If you're ready to combine your leadership, organizational skills, and technical expertise to create a more efficient and empowered workplace, we want to hear from you

Apply today and lead the charge toward a smarter, more collaborative future

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