Event Coordinator

2 weeks ago

Vancouver, British Columbia, Canada LearningMate Full time

About Us

LearningMate is a leading provider of innovative education and technology solutions, dedicated to transforming the learning landscape. With a commitment to excellence, we empower educational institutions and organizations to thrive in the digital era. As we continue to expand our presence in the market, we are seeking a highly organized and creative Event Coordinator to plan and execute events that enhance our brand, engage our clients and employees, and drive business success.

Position Overview

The Event Coordinator plays a pivotal role in overseeing the planning, coordination, and execution of events that showcase LearningMate's expertise at industry conferences, tradeshows, webinars, B2B/partner event activations, and internal leadership events. This role requires expertise in event logistics, external vendor management, on-site event execution, and organizational partner/sponsor relationship management. If you are an energetic self-starter who thrives in a fast-paced environment and has a passion for education, this is the opportunity for you.

You will collaborate with C-suite executives, sales, and marketing teams to ensure seamless event coordination. While prior experience in education technology or related fields is a plus, it' not a requirement - we value your passion and drive to learn.

Key Responsibilities

  • Event Planning & Execution: Lead the planning, coordination, and execution of events, including conferences, trade shows, webinars, company-hosted happy hours, and internal meetings. Ensure deadlines are met for conference registrations and proposal submissions for speaking engagements.
  • Event Correspondence: Manage correspondence including invitation distribution, registration updates, and pre- /post-event communication
  • On-Site & Off-Site Event Management: Oversee event day operations, including setup and logistics, ensuring smooth execution and a positive attendee experience. Coordinate conference meeting schedules, ensuring alignment across multiple calendars and time zones.
  • Vendor & Stakeholder Coordination: Source and manage relationships with event vendors, including venues, caterers, AV teams, and other service providers.
  • Event Materials & Collateral: Collaborate with the marketing team to ensure the creation and/or availability of event-related materials, including signage, digital assets, handouts, and promotional items. Ensure timely shipping and handling of materials and collateral. Assist the marketing department with ensuring on-time delivery of ads, programs, and other joint promotions.
  • Budget & Reporting: Manage event budgets, track expenses, and provide post-event analysis with insights and actionable recommendations for future improvements.
  • Company-Hosted Engagements: Plan and coordinate company-hosted events, such as networking happy hours, aligning them with brand goals and audience expectations.
  • Cross-Functional Collaboration: Work closely with marketing, sales, and leadership teams to align event strategies with company objectives.

Qualifications & Skills

  • 3+ years of experience in event planning and management, ideally in a corporate or B2B context.
  • Strong project management skills and the ability to handle multiple events simultaneously.
  • Experience with email marketing platforms and event registration tools.
  • Creative problem-solver with a proactive mindset.
  • Excellent organizational skills, including managing logistics and vendor relationships.
  • Strong communication and interpersonal skills, with the ability to collaborate across teams and engage diverse stakeholders.
  • Self-sufficient with the ability to carry out administrative tasks independently.
  • Willingness to travel occasionally for conferences and client meetings, which may include overnight stays.

Why Join Us?

  • Impact: Lead high-profile events that directly influence brand recognition and business success.
  • Growth: Work in a dynamic and collaborative environment with opportunities for professional development.
  • Benefits: Competitive salary and comprehensive benefits package.

LearningMate is an Equal Opportunity Employer.

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