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Data Clerk

3 months ago

Toronto, Canada CAD Industries Ferroviaires Ltée Full time

Company Summary:


Cad Railway Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Railway has other facilities in Calgary, Lethbridge (under Caltrax banner) and has recently been selected by the ONxpress Transportation Partners association to provide all legacy fleet maintenance services for the Metrolinx rail fleet of approximately 1000 bi-level coaches and 90 locomotives. Cad Railway’s delivery team will operate and maintain Metrolinx’s rail maintenance facilities in Etobicoke and Whitby, as well as in multiple overnight along with mid-day light servicing facilities located across the Metrolinx train service area.


Summary of the role:


The Data Clerk will be responsible for reviewing and entering data information into the documentation management system for the Metrolinx’s Legacy Fleet Maintenance operations.

This individual will collaborate with the management team, customers, suppliers, partners and involved stakeholders.


Reporting to the CMMS Specialist/Clerk Supervisor, they will be responsible for ensuring the proper management of documentation for the project using the Computerized Maintenance Management System.


Core Accountabilities:


  • Confirm that all HSE policies, processes and procedures are being complied with.
  • Processing of records within company software systems, for example, work orders in CMMS in a timely manner
  • Responsible for maintaining the accuracy of data collected and entered into the CMMS.
  • Ensures appropriate turnaround time on all data entry.
  • Proactively verify data by using source documents.
  • Generate reports – customized, standard and ad-hoc, as required by the business.
  • Work with the team to prepare and create recurrent reports that are requested by operations or other arms of the Company.
  • Process maintenance work orders and track them to ensure timely completion.
  • Ensure completed work orders are closed out in the system.
  • Assist with the distribution of preventative maintenance schedule as required. Amend and track all required changes.
  • Assist with inputting, revising corrective & preventative maintenance plans for new and existing assets/equipment/parts into the CMMS system.
  • Conduct training and information sessions on the CMMS application as required.
  • Comply with all backup processes to ensure safety and integrity of data being stored.
  • Ability to develop KPI’s and present data.
  • Advise senior management of any potential complications.
  • Comply with the Company’s applicable policies and procedures as well as human resources’ guidelines.
  • Maintain all records/documents/manuals in an organized manner (properly stored, labeled, marked, checked in company electronic environments.
  • Responsible for keeping the office clean and organized meeting 5S plus 1 criteria
  • Assist with documentation and administrative duties to ensure all maintenance audits are met


Qualifications:


  • Ability to build strong rapport with the team and unionized maintenance personnel.
  • 2 to 5 years experience working in an environment with CMMS or other data entry systems and/or a related field.
  • Rail locomotive and passenger coach experience and knowledge is an asset.
  • Ability to work independently and as part of a team.
  • Excellent attention to detail and understanding of grammar.
  • High School, Diploma or degree relating to the field of expertise or a combination of education and work experience.
  • Strong computer skills in Microsoft Office (Outlook, Word, Exce, PowerPoint)
  • Ability to communicate clearly and effectively both verbally and written, strong interpersonal skills
  • Maximo experienced


Nice to have:

  • Experience working in a unionized environment.
  • Familiarity with other industries such as Aerospace or Manufacturing.
  • Experience working in the rail industry with a comprehensive knowledge of rail equipment.


Cad Railway Industries Ltd. provides an equal opportunity as an employer and we are dedicated to continue to preserve a welcoming, safe and inclusive environment for every individual- no matter of age, race, ethnicity, nationality, sexual orientation, gender identity and expression, religion and disability status.