Records Management Specialist

3 weeks ago

Greater Toronto Area, Canada Apex Systems Full time

Records Management and Business Continuity Specialist


Apex Systems is a global IT services provider, and our staffing practice has an opening for a Records Management Consultant with experience in retention, records testing, and business continuity to place at our client, a Big 5 bank.



Client: Big 5 Bank

Location: Downtown Toronto, 1 day in office

Duration of Contract/Perm: 3-month contract with possibility to extend.

Hours/week: 37.5 hrs

Start date: May 2024

Application Process: It is best to apply via the medium on which you are seeing this posting. If you encounter technical difficulties submitting your resume, please send a Word version of your resume to Diana Baraky at dbaraky@apexsystems.com.



Job Description:

In this dynamic role, you'll wear two hats: overseeing the organization's records retention program and contributing to a resilient business continuity plan. You'll ensure legal compliance and operational efficiency while safeguarding vital records and processes in case of unforeseen events.



Responsibilities:


Records Retention:

  • Develop, implement, and maintain a comprehensive records retention schedule.
  • Classify records according to legal, regulatory, and business needs.
  • Oversee the secure storage and disposition of records according to retention schedules.
  • Manage the migration of physical records to digital formats (if applicable).


Records Testing:

  • Conduct periodic reviews of the records retention program for effectiveness.
  • Test the accuracy and accessibility of stored records through sampling and retrieval exercises.
  • Identify and address any gaps or weaknesses in the program.


Business Continuity:

  • Collaborate with cross-functional teams to identify critical business functions and data.
  • Assist in developing and documenting business continuity plans for potential disruptions.
  • Ensure records management practices are integrated with disaster recovery procedures.
  • Test and refine business continuity plans through simulations and exercises.


Additional Duties:

  • Stay current on legal and regulatory requirements regarding record retention.
  • Educate and train staff on proper records management procedures.
  • Utilize relevant software tools for managing and tracking records.
  • Maintain clear and accurate documentation of all processes.



Qualifications:

  • Bachelor's degree in Information Science, Library Science, Business Administration, or a related field (preferred).
  • Minimum of 2-3 years of experience in records management or a related field.
  • Working knowledge of records retention regulations and best practices.
  • Experience with document management systems and recordkeeping software.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.
  • Project management experience a plus.
  • Familiarity with business continuity planning principles is beneficial.



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